Indigenous Arts Individual Project Funding

Individual eligibility criteria

To be eligible for individual project funding, you must be a resident of Alberta. This means you:

• are legally entitled to be or remain in Canada
• are legally entitled to work in Canada
• have had your primary residence in Alberta for at least one full year before applying
• ordinarily live in Alberta for a least six months of each year with the exception of attending a formal program of study

You must be in good standing with the AFA with no open or outstanding projects or reporting to apply. Previous grant recipients must ensure all final reporting has been approved by the AFA before new applications are accepted.

Applicants, including ensembles or collectives, must not be incorporated under either provincial or federal legislation.

Ensembles, collectives, and collaborations

Ensembles, collectives, and collaborations are eligible to apply to this program and must list all principal artists involved in the project activities as part of their application. All members of an ensemble, collective, or collaboration must meet the individual eligibility criteria.

Principal artists cannot apply and/or receive funding for multiple projects at the same time, whether as an individual or a member of various ensembles, collectives, or collaborations.

Please note, AFA funding is not assured for any project.

Types of projects

Through this opportunity, you may apply for project funding to support artistic and cultural activities:

• artistic and cultural production
• marketing
• research
• training and career development

Artistic and cultural production includes the development, creation, and production of a work.

• projects should be confined to a distinct phase of a work
• Alberta individual artists that have been contracted by commissioners to create a specific work are eligible to apply for project support through this funding opportunity

Marketing includes a program of activity for a specific period that promotes, advertises or disseminates work created by Alberta's Indigenous artists, and/or develops audiences for the artist's work.

Research includes a program of activity for a specific period of time that supports or results in the development of an artistic or cultural project. This may include the gathering of natural materials.

Training and career development in Indigenous arts can include:

• workshops
• master classes
• retreats
• mentorship programs
• professional development
• courses of study in art forms, including working with mentors or Elders

Eligible expenses

You can receive up to $15,000 to support your project. You may apply for up to 100% of eligible expenses that are directly related to carrying out your proposed project. These expenses may include, but are not limited to:

• contracted artist and/or technician fees
• commission fees
• production
• promotion and publicity
• transportation and accommodation
• mentorship costs, such as honoraria and protocol, or fees for mentors or Elders, as well associated travel and accommodation and living costs for mentors
• tuition or training fees
• royalties
• administration and contract fees
• basic living/subsistence expenses (housing, local transportation, food, child care, dependent care) up to $3,000/month
• other expenses and supplies considered by the AFA to be reasonable and necessary

Ineligible expenses

Expenses and activities that are ineligible for AFA project funding include:

• expenses for capital purchases, such as buildings or property, or for capital development, and studio construction or renovations
• recreational training projects
• specific component activities undertaken as part of a course of study
• contracts for ongoing activities or artists pursuing projects similar in scope to usual activities with commissioner
• expenses already incurred prior to the application submission, including grant writer fees

We only accept applications through Grant Administration Tracking and Evaluation (GATE) online application system. We must receive your online application through GATE no later than 11:59 pm Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls.

• applicants may submit only one application to the AFA each deadline across all disciplines
• the AFA does not accept incomplete applications
• applications must be received prior to the commencement of the project
• projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group

We do not accept separate applications for the same project.

GATE username registration

First-time applicants will require a GATE username and password. Email us at registrationafa@gov.ab.ca at least five business days before the application deadline to obtain your GATE login information.

Please include:

1. your legal name
2. the funding opportunity to which you are applying
3. your email address.

Your GATE user name and password will be sent to the email address provided.

What to submit

For detailed step-by-step instructions, please download the GATE user guide for this funding opportunity.

GATE online forms:

• applicant information: Legal name and Confirmation of the applicant status (minor/Albertan)
• if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding, and be responsible for
  • the completeness and accuracy of the application in full
  • receipt and use of funding
  • reporting on the use of funds
  • serving as contact person for any inquiries relating to the grant
• contact information for primary applicant
  • ensembles must designate one contact person for all requirements of the grant as the primary applicant
  • this designated individual must e-sign the Applicant Agreement
• applicant contact information: Street and mailing address for the primary applicant
• general information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
• project description: A brief project description (20 words) and the project start and end dates
• principal artists: A listing of the principal artists involved in the project, their position or role, and confirmation of Alberta Residence
  • if you are a single applicant, list yourself as artist 
• individual applicant agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
• project expenses: A listing of project expenditures in Canadian dollars
• project revenue: A listing of non-AFA revenues in Canadian dollars
  • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $15,000

Attachments

The GATE attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application.

Please submit the following attachments:

• an artistic resume of no more than four pages
  • indigenous traditional artists may submit a description of their traditional Indigenous arts background and other relevant cultural history
  • resumes of all principal artists involved in the project
• a detailed description of the project, which demonstrates the project’s connection to the Indigenous community
  • appropriate protocols and permission from the community to use traditional tribal knowledge must be addressed
  • please include an outline of the objectives, planned activities, expected results and benefits of the project
  • in keeping with oral traditions, Indigenous project descriptions are welcome as oral submissions not longer than 3 minutes in length
• commission applicants must submit a completed and signed contract with the commissioner and a plan for the exhibition, presentation, display, publication, screening or performance of the commissioned work
• official invitations, confirmations, or itineraries
• a detailed marketing plan
• applicants who have been accepted into a mentorship must provide a letter of agreement as proof of acceptance and support from the mentor, Elder or cultural resource person
• additional support materials that may assist in the assessment process
  • all support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

• wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
• for files too large to include as attachments in GATE, they may be submitted via email to IndigenousAFA@gov.ab.ca as email attachments or downloadable links
  • please format your subject line: <your first initial, last name and project number>, eg. "H.Lee AIPG-56-172631" 
  • please ensure link contains downloadable files (MP3 or MP4 preferred)
• alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
  • please include your first initial, last name and project number on the CD or USB
  • support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date

This funding is administered at the discretion of the AFA board on a project-by-project basis.

Staff convene an expert panel to consider all eligible grant applications submitted to each grant deadline. The expert panel assesses the merit of each application both on its own terms and in relation to all other applications received for a given deadline.

Assessment of a project is based on the following general criteria:

• the impact of the project on both the applicant and the artistic genre in Alberta
• the artistic, educational or promotional merit of the project
• the appropriateness of the project budget showing commitment from all partners as applicable
• the ability of the applicant to carry out the proposed project
• the project and individual’s connection to Indigenous culture and community

Assessment also takes into account the applicant's:

• artistic and technical ability to carry out the proposed project
• level of training, experience and expertise
• performance and achievements to date
• personal objectives

All expert panel recommendations are reviewed by the AFA board and all decisions are final. Funding is not assured for any project.

Learn more about expert panels and how the AFA adjudicates funding requests for all programs.

Recommendations from the March 1 deadline will be made to the AFA board during its annual May meeting and notifications sent in June.

Recommendations from the September 1 deadline will be made to the Board during its annual December meeting and notifications sent in January.

We gather general comments about the applications and share them on the Adjudication page. The expert panel does not record specific comments about individual applications.

Funding is intended for the purposes described in your application. By accepting funding, you agree to undertake the project as proposed in your original project description.

If you do not receive the full grant amount requested, you are still required to complete the project as proposed if you accept the grant:

• you must return the grant funds if the project cannot be completed as proposed

If you require a change to your project including outcomes, location or an extension to your final report due date:

• you must submit a request in writing for approval by the AFA
• the request must be submitted prior to the change being made and/or before your final report is due
• the AFA may consider a single extension per funding opportunity

Funding recipients are responsible for informing the AFA of how funds were spent and outcomes of the project:

• you must return funds if reporting requirements are not met
• you must return unused portions of funding to the AFA

Any funding recipient who does not provide a report prior to the date noted in the successful notification document, or does not fulfill any conditions associated with a grant or whose report is not approved will be made delinquent and ineligible for further funding from the AFA for a period of three years from the time the delinquency is resolved.

New applications will not be accepted until your previous project is completed and the final report is received and approved by the AFA.

Previous funding recipients must have met reporting requirements in order to be eligible to receive subsequent funding from the AFA.

The AFA, or our authorized representative, may examine a funding recipient's financial and other records to ensure that the funding is being, or was, used for its intended purpose. 

We require a complete and satisfactory final report submitted to GATE that demonstrates that funding was spend on the activities described in the application.

Funding acknowledgement

Whenever possible, you must acknowledge the AFA for financial support in any publicity prepared in relation to the project, including electronic, print, or visual material.

Download versions of the AFA logo and guidelines for usage.

In your final report, please include:

• a completed project outcomes questionnaire
• a complete and accurate financial accounting for the project based on the original budget submission

And, when applicable:

• a transcript, certificate or official letter confirming the completion of course of study
• copies of promotional materials related to the project, such as posters and programs showing funding credit to the Alberta Foundation for the Arts where appropriate
• a copy or photograph of the work produced
• any reviews, publications, invitations, and/or catalogues in which the project is mentioned 
• a travel itinerary, confirmation of attendance at an event, conference or course of study

• Application writing tips for individual artists
• GATE user guide for submitting a new Indigenous Arts individual project application
• Budget examples for Indigenous Arts individual project funding
• Indigenous Arts Expert Panel application feedback - September 2018