Dance Individual Project Funding

This funding provides up to $15,000 to support the development of individual Alberta artists, arts administrators, or an ensemble of artists by providing funding for a specific dance project.

Application Deadline(s)
February 1/18, September 3/18

Who can apply

To be eligible for individual project funding you must be a resident(s) of Alberta. This means you:

  • are legally entitled to be or remain in Canada
  • have had your primary residence in Alberta for one full year before applying
  • ordinarily live in Alberta for at least six months each year with the exception of attending a formal program of study

Ensembles and collectives are eligible if they are made up of members who meet the individual criteria:

  • applicants, including ensembles, must not be incorporated under either provincial or federal legislation

You must be in good standing with the AFA with no open or outstanding projects or reporting requirements to apply.

What does this grant support

Please note, AFA funding is not assured for any project.

Types of projects

Through this opportunity, you may apply for project funding to support artistic activities in:

  • art production
  • marketing
  • research
  • training and career development

Art production includes the development, creation and production of any dance work. 

  • Albertan artists that have been contracted by commissioners to create a specific work are eligible to apply for project support through this funding opportunity.
  • projects should be confined to a distinct phase of a work
  • Alberta individual artists that have been contracted by commissioners to create a specific work are eligible to apply for project support through this funding opportunity.

Marketing includes a program of activity for a specific period of time that promotes or advertises work created by Alberta dance artists, and/or develops audiences for the artist's work.

Research includes a program of activity for a specific period of time that supports or results in the development of a dance project.

Training and career development includes enrollment in a course or program of study designed to develop an artist's training in dance, including related performing arts disciplines, and/or performing arts administration.

Eligible projects include, but are not limited to:

  • workshops
  • master classes
  • retreats
  • mentorship programs
  • professional development
  • pre-professional and professional courses of study in dance

Eligible expenses

You can receive up to $15,000 to support your project. You may apply for up to 100% of eligible expenses that are directly related to carrying out your proposed project. These expenses may include, but are not limited to:

  • contracted artist and/or technician fees
  • commission fees
  • production
  • promotion and publicity
  • transportation and accommodation
  • tuition or training fees
  • royalties
  • administration and contract fees
  • basic living/subsistence expenses (housing, local transportation, food, childcare, dependent care) up to $3,000/month
  • other expenses and supplies considered by the AFA to be reasonable and necessary

Ineligible expenses

Expenses and activities that are ineligible for AFA project funding include:

  • expenses for capital purchases, such as buildings or property, or for capital development, and studio construction or renovations
  • recreational training projects
  • specific component activities undertaken as part of a course of study
  • contracts for ongoing activities or artists pursuing projects similar in scope to usual activities with commissioner
  • expenses incurred prior to the application submission, incluiding grant writer fees

How to apply

We only accept applications through Grant Administration Tracking and Evaluation (GATE) online application system. We must receive your online application through GATE no later than 11:59 pm Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. Applications received after 11:59pm of the deadline date will be considered at the next deadline.

  • applicants may submit only one application to the AFA each deadline across all disciplines
  • the AFA does not accept incomplete applications
  • applications must be received prior to the commencement of the project
  • projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group

We do not accept separate applications for the same project.

GATE username registration

First-time applicants will require a GATE username and password. Contact us via email to obtain your GATE login information at least five business days prior to the application deadline.

Please include:

  1. your legal name
  2. the funding opportunity to which you are applying
  3. your email address

Your GATE user name and password will be sent to the email address provided.

What to include in your application

For detailed step-by-step instructions, please download the GATE user guide for this funding opportunity.

GATE online forms

  • applicant information: Legal name and confirmation of your status (minor/Albertan)
  • if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding, and be responsible for:
    • the completeness and accuracy of the application in full
    • receipt and use of funding
    • reporting on the use of funds
    • serving as contact person for any inquiries relating to the funding
  • contact information for primary applicant
    • ensembles must designate one contact person for all requirements of the grant as the primary applicant and must e-sign the Applicant Agreement
  • applicant contact information: Street and mailing address for the primary applicant
  • general information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
  • project description: A brief project description (20 words) and project start and end dates
  • principal artists: A listing of the principal artists involved in the project, their position or role, and confirmation of Alberta Residence
    • if you are a single applicant, list yourself as artist 
  • individual applicant agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
  • project expenses: A listing of project expenditures in Canadian dollars
  • project revenue: A listing of non-AFA revenues in Canadian dollars
    • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $15,000

Attachments

The GATE attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application.

Please submit the following attachments:

  • an artistic resume of no more than four pages
    • students may submit a biography description of their dance and performing arts background, including level of training, performing arts activities, and other relevant artistic history
    • resumes of all principle artists involved in the project
  • a detailed description of the project, including an outline of the objectives, planned activities, timelines, and expected results and impact on the applicant’s artistic development 
    • in keeping with oral traditions, indigenous project descriptions are welcome as oral submissions not longer than 3 minutes in length
  • submit one copy of visual documentation of previous work in the appropriate format to the discipline in which you are working
  • non-performing artists must provide a resume, portfolio, or CD-ROM, DVD or USB flash drives of their work
    • all video and audio files must be Windows compatible, MP3 and MP4 files are preferred
  • commission applicants must submit a completed and signed contract with the commissioner and a plan for the exhibition, presentation, display, publication, screening or performance of the commissioned work
  • official invitations, confirmations or itineraries
  • a detailed marketing plan
  • applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description, schedule, and budget for the training program or course of study
  • applicants who have not already been accepted into a course must submit a detailed description, schedule, and budget for the preferred choice
    • two alternate program choices should be submitted, with detailed descriptions, schedules and budgets for each choice
  • additional support materials that may assist in the assessment process. All support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

  • wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
  • for files too large to include as attachments in GATE, they may be submitted via email to danceAFA@gov.ab.ca as email attachments or downloadable links
    • please format your subject line: <your first initial, last name and project number>, eg. "H.Lee DIPG-56-172631" 
    • please ensure link contains downloadable files (MP3 or MP4 preferred)
  • alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
    • please include your first initial, last name and project number on the CD or USB
    • support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date

How will my application be assessed

This funding is administered at the discretion of the AFA board on a project-by-project basis.

Staff convene an expert panel to consider all eligible grant applications submitted to each grant deadline. The expert panel assesses the merit of each application both on its own terms and in relation to all other applications received for a given deadline.

 Assessment of a project is based on the following general criteria:

  • the impact of the project on both the applicant and the artistic genre in Alberta
  • the artistic, educational or promotional merit of the project
  • the appropriateness of the project budget showing commitment from all partners as applicable
  • the ability of the applicant to carry out the proposed project

Assessment also takes into account the applicant's:

  • artistic and technical ability to carry out the proposed project
  • level of training, experience, and expertise
  • performance and achievements to date
  • personal objectives

All expert panel recommendations are reviewed by the AFA board and all decisions are final. Funding is not assured for any project.

Learn more about expert panels and how the AFA adjudicates funding requests for all programs.

When will I hear

Recommendations from the February 1 deadline will be made to the AFA board during its annual May meeting and notificaitons sent in June.

Recommendations from the September 1 deadline will be made to the Board during its annual December meeting and notifications sent in January.

We gather general comments about the applications and share them on the Adjudication page. The expert panel does not record specific comments about individual applications.

Conditions

Funding is intended for the purposes described in your application. By accepting funding, you agree to undertake the project as proposed in your original project description.

If you do not receive the full grant amount requested, you are still required to complete the project as proposed if you accept the grant:

  • you must return the grant funds if the project cannot be completed as proposed

If you require a change to your project including outcomes, location or an extension to your final report due date:

  • you must submit a request in writing for approval by the AFA
  • the request must be submitted prior to the change being made and/or before your final report is due
  • the AFA may consider a single extension per funding opportunity

Funding recipients are responsible for informing the AFA of how funds were spent and outcomes of the project:

  • you must return funds if reporting requirements are not met
  • you must return unused portions of funding to the AFA

Any funding recipient who does not provide a report prior to the date noted in the successful notification document, or does not fulfill any conditions associated with a grant or whose report is not approved will be made delinquent and ineligible for further funding from the AFA for a period of three years from the time the delinquency is resolved.

New applications will not be accepted until your previous project is completed and the final report is recieved and approved by the AFA.

Previous funding recipients must have met reporting requirements in order to be eligible to receive subsequent funding from the AFA.

The AFA, or our authorized representative, may examine a funding recipient's financial and other records to ensure that the funding is being, or was, used for its intended purpose. 

We require a complete and satisfactory final report submitted to GATE that demonstrates that funding was spend on the activities described in the application.

Funding acknowledgement

Whenever possible, you must acknowledge the AFA for financial support in any publicity prepared in relation to the project, including electronic, print, or visual material.

Download versions of the AFA logo and guidelines for usage.

Reporting

In your final report, please include:

  • a completed project outcomes questionnaire
  • a complete and accurate financial accounting for the project based on the original budget submission

And, when applicable:

  • a transcript, certificate or official letter confirming the completion of course of study
  • copies of promotional materials related to the project, such as posters and programs showing funding credit to the Alberta Foundation for the Arts where appropriate
  • a copy of the work produced
  • any reviews, publications, invitations and/or catalogues in which the project is mentioned
  • a travel itinerary, confirmation of attendance at an event, conference or course of study

Helpful resources

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