Job Opportunity: Events Coordinator | Citadel Theatre

DATE :

AFA News Theatre Edmonton Jobs

DEADLINE: September 14, 2025 - 11:30 am

Position Summary

The Events Coordinator plays a crucial role by facilitating a vibrant, busy arts hub in Edmonton that is connected to the Citadel Theatre’s artistic programming. The primary responsibility of this position is to organize, coordinate, and execute events under the management of the Events Manager. The Events Coordinator is essential for ensuring the completion of the full event execution cycle with both internal and external stakeholders and supporting the overall success of the organization.

KEY ACCOUNTABILITIES

  • Liaise throughout a full-cycle event process to execute successful events for both internal and external clients.
  • Lead part-time staff to successfully execute events leading up to, during and after events.
  • Assist with developing facility rental agreements for internal and external clients.
  • Utilize company software systems and policy to ensure that all event details are communicated clearly and efficiently.
  • Aid the Events Manager in maintaining schedules for assets including internal staff requests and physical departmental resources.
  • Generate new leads and maintain current relationships with clients and vendors to support community involvement and revenue generation.
  • Prepare and process client financial settlements in accordance with facility rental agreements and internal policy to receive revenue in a timely and accurate manner.

REQUIRED QUALIFICATIONS

  • Education: High school diploma, or equivalent
  • Experience: Minimum 2 years of customer service experience and minimum 1 year of event coordination experience
  • Skills:
    • Excellent communication and time management skills
    • Familiarity with cash-handling best practices including invoicing, deposits and settlements
    • Customer-focused mindset with an eye for building long-lasting relationships

DESIRED QUALIFICATIONS

  • Bachelor’s degree or equivalent
  • Event specific education or training
  • Proficiency in Momentus Elite, Outlook 365, Asana and Tessitura

ADDITIONAL REQUIREMENTS

  • Ability to lift 50lbs
  • Ability to be on feet for event duration, and to use stairs
  • Weekend, evening and holiday availability as needed for events
  • FoodSafe, ProServe certification
  • First Aid Training

TO APPLY

Qualified applicants are encouraged to email their resume and cover letter to Human Resources at humanresources@citadeltheatre.com by September 14th, 2025. No telephone calls please.

https://citadeltheatre.com/employment/events-coordinator/

Salary Range: $42,000 – $45,000 per year.

The Citadel Theatre is committed to having our team reflect the community it serves and actively applicants from diverse and equity-seeking backgrounds. The Citadel also endeavors to create and guard a culture of respect and cooperation with all staff, artists, colleagues, volunteers and internal/external parties.

Thank you for your interest but only those persons chosen for interviews will be contacted. No telephone calls please.