Arts opportunity

At a glance

Employment: Permanent, Salaried
Hours: FT (40 hrs); with flexibility to work occasional evenings and weekends, as required for events
Start Date: ASAP
Salary: $50,000 - $58,000 annually
Location: Calgary (in-office)

Closing Date: Friday, September 12, 2025

Join us today and see for yourself some of the many reasons why we were voted one of Alberta’s Top Employers!
To apply, send your resume and cover letter to: employment@artscommons.ca

Job description:

Reporting to the Associate Director, Event Services, the Event Services Coordinator contributes to the success of the organization by supporting with duties relating to sales, bookings, event coordination and general administration.

You have a passion for helping bring client visions to life and are eager to support in elevating the customer experience. Utilizing your knowledge of the arts sector and meeting & event industry, you contribute to the efforts in highlighting Arts Commons and our spaces as a top destination for hosting a variety of unique and special events.

You have a flair for sales and can influence customers through your excellent customer service and negotiation abilities. You are flexible and adaptable to change – often supporting the team with needed tasks, no matter how big or small, with a positive attitude.

When you are not assisting with booking and sales strategies to develop client and event opportunities, you are on-site coordinating all the details of an event to ensure client satisfaction or advancing the event details of internal bookings. You are motivated to go the extra mile, and always exude exemplary communication, problem-solving, organization, and multi-tasking skills with professionalism.

Who we are:
Arts Commons is an ecosystem inclusive of artists, resident companies, and community groups. As one of the largest and busiest performing arts centres in Canada, Arts Commons strives to break down barriers to cultural participation by providing a modern, open, and inclusive gathering space in a central location.

Currently in transition, Arts Commons is ushering in a new era as we become Werklund Centre. We invite our community to join us in redefining Calgary’s culture through the power of arts, education, and civic engagement.

At Arts Commons:

Our belief
• That equitable access to the arts is a human right

Our responsibility
• To redefine a bold and adventurous Calgary by championing and investing in creativity

Our mission
• To be an inspirational force where artists, community and organizations celebrate cultural identities, experience the full breadth of human emotions, and ignite positive change

What we offer:
On top of the excitement of working inside one of Canada’s top performing arts facilities with a
team of professionals that share a passion for the arts, Arts Commons offers a competitive
salary and a wide range of benefits:
• A collaborative, engaging and values driven work environment
• An annual salary in the range of $50,000 - $58,000
• A comprehensive health and dental benefits package, with RSP matching and access to
an Employee & Family Assistance Program (EFAP)
• A positive working culture, keeping employee health and wellness a priority with generous
paid time off policies and an annual lifestyle allowance
• A dynamic role that will have you engaging with the arts and communities in many ways

What we value:
We are looking for individuals who share our vision of building a creative and compassionate
society, inspired through the arts. Our team is made up of people with a diverse range of
interests — singers, actors, musicians, playwrights, coaches, teachers, gamers, bakers,
photographers, athletes, dancers. People whose interests encompass the widest spectrum. We
even have furry, four-legged friends in the office. We value people who strive to do the right
thing, and work to be their best. People with open minds, hearts, and arms.

What you will get to do here:
Working within a fluid and fast paced work environment, the Event Services Coordinator
supports with strategically booking spaces within Arts Commons and promoting related services
to maximize revenues. Whether it be a wedding, presentation, conference, gala, special
meeting, or internal performance, the Event Sales Coordinator exercises exemplary attention to
detail, communication, and organization skills to bring client events to life.

The key accountabilities of this role will take a focus on the primary areas of: Assisting in
maximizing sales and bookings for external clients; Support of all internal bookings; Event
coordination, administration and support; Business Development and Sales Strategies; and
Curation of Arts Commons spaces.

Strategic Goals:
Promote services and generate revenues through venue and event bookings within Arts
Commons’ spaces, and assist with departmental administration, planning, coordination, and
execution of client events – with quality service and professionalism at every interaction.

Where you fit within our ecosystem:
The Event Services Coordinator is part of the Event Services team within Arts Commons’ Venue
Operations department. This team is responsible for liaising with clients, booking events, and
providing all services to ensure the smooth execution of events. This position works closely with the Finance, Programming and Production teams, as well as our Resident Companies, third-party clients and external community groups and partners.

You will be a great fit if you…

Must haves:
• 3-5 years’ experience working in an event planning or sales coordination role
• Currently pursuing or possess a certificate/diploma/degree from a recognized postsecondary
institution in the areas of Event Management or Event Coordination
• Client & patron services experience, with an emphasis on exceptional customer service
skills and an ability to efficiently and effectively resolve issues for internal and external
clients
• Intermediate to senior experience with special events co-ordination and budgeting
• Knowledge and understanding of the arts sector, meeting & event industry, and local
media landscape
• Ability to stand and work at functions for up to four hours at a time
• Exude a confident and authoritative manner in all professional dealings
• Excellent organizational skills with the ability to work in a collaborative environment,
prioritize and manage multiple ongoing projects
• Excellent customer influence and negotiation skills
• Strong analytical and problem-solving skills with an attention to detail
• Seeks innovative solutions to improve systems, processes and future planning
• Positive working relationships and demonstrated teamwork with internal and external
contacts while working towards the success of Arts Commons
• Advanced proficiency with Microsoft Office suite, with some accounting knowledge
• A positive attitude with excellent interpersonal, oral and written communication skills

Nice to have:
• A passion for the arts!
• Experience with ArtsVision or YesPlan software, an asset

If you are interested in applying to this exciting opportunity, please forward your resume and cover letter in confidence to:

Human Resources
Arts Commons
205 - 8th Ave SE Calgary, Alberta T2G 0K9
Email: employment@artscommons.ca

Interviews will be conducted on an on-going basis and the job posting will officially close when a suitable candidate is found. For best consideration, please apply by the deadline date. While we hope to fill this position as earliest as possible, our commitment to finding the right candidate may require more time.

We thank all interested applicants in advance but will only be contacting those selected for an interview. If you have any specific questions to ask in relation to the role, please send them to the email address above and a member of our team will do our best to respond to you in a timely manner.

Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA) 

As part of our organization’s commitment to IDEA, we work to remove barriers in collaboration with a broad range of voices. Removing these barriers begins with the hiring process. To that end, we are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process, and applicants are asked to make their accommodation needs known.

We strongly encourage applicants who identify as part of underrepresented groups, including women, people of colour and those with disabilities to apply. Even if your past experiences do not align perfectly with every qualification, we strongly encourage you to apply anyway! An excitement and passion for Arts Commons can go a long way here, whether it’s in this role or another.

Exciting news!

The Lacombe Art Guild is in search of a new logo design!

Guidelines for submissions:

• Location: Looking for artists from within Central Alberta or locally within the City of Lacombe
• Entries: You can submit as many designs as you would like
• Mediums: No limit for what medium(s) are used to create the design, so long as artists can submit it in a digital format
• Ideals: this logo design should be themed around the Lacombe Art Guild, things in and around the area, and give homage to art of course! This could also incorporate things within Central Alberta, Alberta, and Canada.
• Deadline: artist logo design submissions accepted from August 15th until September 30th, 2025.

Submit via email: thelacombeartguild@gmail.com

• Please include your full name, phone number, email, location, business/organization if applicable, and any social media handles where you post to.
• Logo submissions will be presented at the Lacombe Art Guild Annual General Meeting, set for October 7th, 2025.
• Winner to be announced following the AGM.

Link to the post: https://www.lacombeartguild.ca/updates/artistcall

Calling all Writers: Open Submissions Now Live!

Do you have a story to share? Wild Skies Press is now seeking submissions for upcoming book titles. Fiction, non-fiction, poetry–we want to hear from you! Submit now to be considered for the 2026-2027 season, with early submissions highly encouraged. Don’t miss the chance to bring your work to life with a publisher that values your voice. 

Click here for more details about our submissions process and to learn about what makes Wild Skies Press the right publisher for you.

The Citadel Theatre is excited to announce a call for Participants for our Playwrights Lab 2025 – 2026. This season long program focuses on Edmonton and Alberta playwrights writing Large Scale Productions suitable for the two Mainstage spaces at the Citadel: the Shoctor and the MacLab Theatres.

After two years of focusing on theatrical adaptations, this upcoming season, we would like to welcome original plays and musicals.

Our work is inclusive, reflecting the diversity of our communities and featuring a breadth of new stories, voices, and perspectives. We support innovative new plays that will excite both the artists that work on them and the audiences who take them in. Our vision is international, while retaining an emphasis on Edmonton and Alberta-based artists and stories – placing them in the international spotlight.

THE PROGRAM

The Citadel Theatre offers a Lab-style program to support four playwrights, as they build a new full-length play or book for a musical project, suitable for production on one of the Citadel’s Mainstage spaces. Writers will meet regularly as a group, led by Associate Artistic Director Mieko Ouchi, culminating in readings of the four plays or portions of the four plays with professional actors at the 2026 Collider Festival.

This program will take place from September 2025 to June 2026 through in person meetings throughout the year. Participants will be paid a $3000 honorarium.

APPLICATIONS

We invite applications from Edmonton and Alberta playwrights who have already completed at least two full length plays (1 hour long minimum each), and who would like to work on a new Large Scale play over the 2025 – 2026 Season. While we encourage people of all ages to apply, this program is not built to support writers at the beginning of their writing journey. Applications should be a maximum of four pages, and should include:

• A biography or résumé;
• A letter outlining the applicant’s specific interest in the Lab and why this program and our spaces feel like a good fit for the project you are proposing to work on. This letter must include a 300-500 word project description for your new play idea.
• A rough schedule/sense of the applicant’s availability throughout the year and for the 2026 Collider Festival dates – June 5 to 7, 2026
• Any access needs required for participation.

See full details here: https://citadeltheatre.com/artists/play-development/the-lab/7825-2/

EQUITY DIVERSITY INCLUSION AND ACCESSIBILITY

We wish to acknowledge that the land on which we live and work is Treaty No. 6 territory and a traditional meeting ground and home of the First Nations, including both the treaty signatories – Cree, Saulteaux, Nakota Sioux, Stony and Cree-Iroquois – as well as other Indigenous peoples, such as the Blackfoot and Métis, who occupied this land. We extend our appreciation for the opportunity to live, create and perform on this territory.

The Citadel Theatre is in the heart of amiskwaciwâskahikan ᐊᒥᐢᑲᐧᒋᐋᐧᐢᑲᐦᐃᑲᐣ (Edmonton, AB), and we are proud to call Treaty 6 Territory home. As a regional theatre, it is integral that we ensure that the stories we tell, as well as the composition of our artists, board, staff, students and audience are reflective of the diverse lived experiences in this dynamic city.

For more on Citadel Theatre’s Equity, Diversity, Inclusion and Accessibility work, including our 35//50 commitment, statements of support, annual diversity reports, CAEA Declared Actions Regarding Anti-Oppression and Inclusion, and other information, please visit our Equity, Diversity, Inclusion & Accessibility page.

SAFE WORKPLACE CULTURE

Citadel Theatre commits to providing a welcoming and safe experience for all artists, including clear workplace harassment policies. In situations where cultural safety and knowledge is needed as part of facilitating conversation, Citadel commits to working with third-party affinity counsel.

SUBMISSION

Citadel Theatre is accepting applications for the Playwrights Lab until September 5, 2025. Please submit up to four pages (PDF format) to: mouchi@citadeltheatre.com Subject: Playwrights Lab. The Citadel Theatre strongly encourage submissions from performers who self-identify as members from under-represented communities. If there are barriers (language, disability, or any other consideration) about the process preventing you from submitting, please let us know and we will work with you to overcome them.

SELECTION

Artists will be selected by a panel of Citadel Theatre staff, including:

• Daryl Cloran, Artistic Director
• Mieko Ouchi, Associate Artistic Director
• Kristi Hansen, EDIA Committee Co-Chair

All applicants will be informed of results via email by mid-September 2025.

For seven decades, the Calgary Philharmonic has been bringing communities together through the power of music. A pillar of the Calgary arts scene and one of Canada’s most celebrated live music ensembles, the Calgary Phil presents more than 60 concerts a season across a wide range of programming — epic classics, thrilling collaborations, rockin’ pops, family fun, and much more. The Calgary Phil also engages thousands of children each season through innovative and accessible Education and Outreach initiatives. In addition to 66 full-time orchestra musicians, the Calgary Phil is one of two major symphony orchestras in Canada that has its own chorus of over 140 volunteer singers. In a typical season, the Calgary Phil welcomes over 100,000 visitors, connecting audiences to live music experiences and serving the city of Calgary by fostering creativity and belonging. Your Phil. Your Music.

The Role

The Calgary Phil seeks a detail oriented and energetic Artistic Coordinator, Pops to join its administrative team. The Artistic Coordinator, Pops is responsible for ensuring that administrative details for guest artists are completed and processed, including administering contracts, schedules, fee payments, immigration paperwork, and other aspects towards a positive and successful engagement with the Calgary Phil. 

The Artistic Coordinator, Pops reports to the Director, Artistic + Education and serves as a hub of information; coordinating with key members of the Artistic + Education/Outreach, and Orchestra Operations teams to ensure that all schedule and other critical information is communicated to guest artists, guest conductors, and Artistic Leadership accurately and efficiently; and serves as main point of contact for guest artists when they perform with the Calgary Phil. 

Responsibilities

• Coordinate all aspects of guest artists’ appearances with the Calgary Phil for Pops and selected Special projects including:
  • Contracting
  • Arrange hotel and coordinate air and ground travel
  • Prepare advance schedules and final itineraries
  • Process payments
  • Serve as a primary contact while guest artists are in Calgary to perform with the Calgary Phil
  • Ensure guest artist rider requirements are fulfilled
  • Pick-up and deliver materials for Artistic team as required
  • Ensure set-up and clean-up of dressing rooms and Conductor’s Suite before/after concerts
  • Track assigned guest artist hotel and travel expense lines in budget
  • Liaise inter-departmentally and share Artistic materials with Marketing and Development teams
• Other duties and responsibilities as assigned and consistent with this administrative support role

Desired Qualifications

• Post-Secondary Education, or equivalent experience
• A minimum of two years experience in live events, concert production, and/or artistic management
• High level of interpersonal skills to handle sensitive and confidential situations with maturity, poise, and discretion
• Effective organizational and clerical skills with the ability to meet deadlines consistently
• Ability to represent the Calgary Phil professionally and effectively with a wide range of constituents including orchestra members, staff, board, guest artists, audience members, and others
• Appreciation for, understanding of, and sensitivity to the needs of professional artists, including orchestral musicians, guest artists, and conductors
• Knowledge of Microsoft Office 365 and aptitude to learn new software is essential.  Knowledge of OPAS (Orchestra Planning and Administration Software) would be an asset
• Ability to read music, knowledge of symphony orchestra structure, and familiarity with musical terminology is beneficial
• Valid Driver’s License with good driving record
• Excellent written and verbal communication skills
• Keen attention to detail
• Be a team player with a positive attitude

Additional Details

• The salary range for this position is $45,000.00 to $50,000.00 annually dependent on related job experience
• This position requires evening and weekend work to support Guest Artist activities at orchestra rehearsals and performances. Presence on concert site is required.
• The Calgary Phil is trialing a hybrid remote work program. Employees who are eligible for this program may work up to three days/week from an appropriate remote location.
• As part of our full compensation package, Calgary Phil offers three weeks’ vacation, a comprehensive benefits package that includes RRSP contributions, health coverage, an employee assistance program, bonus days off, and other non-cash benefits.
• Office location: Arts Commons, Floor 2, 205 8 Avenue SE Calgary AB T2G 0K9

Application Process

Deadline: Tuesday, September 2, 2025

Applications will be reviewed on a regular basis and suitable candidates may be contacted before the deadline. 

Please send cover letter, resume to:
Andrea Davison
Director, Artistic + Education
HR@calgaryphil.com with the subject line “Artistic Coordinator, Pops”

The Calgary Phil is committed to fostering an anti-racist, equitable, diverse, and inclusive environment and, as such encourages qualified candidates from a diverse range of backgrounds.

If you require an accommodation for the recruitment/interview process, please let us know so that we can work with you to assist with your needs.

We thank you for your interest in the Calgary Phil. Please note that only successful candidates will be contacted. 

The Citadel Theatre invites submissions from visual artists based in Edmonton or the surrounding region to activate our new Light Wall, a striking 40-foot digital mural located in the lush, glass-enclosed Lee Pavilion in downtown Edmonton. This project is supported by the City of Edmonton’s Downtown Vibrancy Fund.

The artwork will be featured as part of Alberta Culture Days celebrations at Citadel Theatre from September 26 to 28, 2025, contributing to a nation-wide festival of arts and culture.

See full submission details on our website: https://citadeltheatre.com/artists/artist-programs-mentorship/call-for-visual-artists-digital-artwork-for-light-wall-activation/

PROJECT SCOPE

• Content Type: We are currently seeking existing digital still image artworks (not video or animation) from Edmonton-based artists that are suitable for display on a large-format digital screen.
• Programming: Images from multiple artists will be programmed to display periodically throughout the day during our 2025/26 Season, alternating with Citadel-branded content. We anticipate selecting 3–5 images, with the possibility of including additional works if budget allows.
• Viewing Context: The work will be visible from both the Lee Pavilion and the Maclab Theatre lobby. It should have strong visual impact from a distance while offering details that reward closer viewing.
• Atmosphere: Submissions should consider and complement the Pavilion’s architectural features, including glass, natural light, tropical plants, and steady public traffic. The work should provide visual interest without overwhelming the environment. Artists are encouraged to consider visual accessibility in their design. The Light Wall is visible from multiple angles and is located in an area with accessible pathways.
• Intention: The goal of this project is to activate the Pavilion with engaging, memorable visual art that connects with a wide range of visitors. This includes theatregoers, community members, and guests who may be visiting the space casually or for the first time. 

TECHNICAL GUIDELINES

• Format: High-resolution JPEG or PNG
• Dimensions: Minimum 3840 x 2160 pixels (4k)
• Orientation: Landscape only
• File Size: Maximum 4 MB per image
• Colour Mode: RGB
• Content Type: No video, animation, or audio content will be accepted for this call.
• Artists may submit up to 1 image for consideration. 

Honorarium: $750 per selected image. This fee covers artist time, licensing for a 12-month exhibition term, and any preparation of deliverables.

PROJECT TIMELINE

• Submission Deadline: September 5, 2025, at 5:00 PM (MDT)
• Artists Notified: September 12, 2025
• Launch: Anticipated to be September 26, 2025 (exact date/time TBD) 

ELIGIBILITY

This opportunity is open to: 

• Individual artists residing in Edmonton or surrounding regions.
• Artists working in any visual discipline, including but not limited to photography, illustration, digital painting, generative design, or mixed digital media.
• Artists must be 18 years of age or older at the time of submission. 

Artists from equity-deserving communities are strongly encouraged to apply. 

SUBMISSION REQUIREMENTS

All submissions must be submitted online via email to citadeltheatremarketing@gmail.com with “VisualArtSubmission2025_Artist Name” as the subject line.

Please note: This email is for submissions only. We are unable to respond to questions about eligibility, requirements, or selection.

Each proposal should include: 

• Artist Statement (max. 300 words). Briefly introduce your artistic practice and approach.
• 1 Digital Image File. Final artwork intended for submission. Include title, year, medium, and a description for each (how the submitted work responds to the site and audience)
• Resume or Bio (max. 2 pages) 

For larger files (over 1MB), please provide a secure file-sharing link (e.g., Dropbox, Google Drive, WeTransfer) with appropriate permissions so we can access and download your materials. Ensure shared links are accessible without requiring special permissions or login.  

Please note: No in-person drop-offs or physical pieces will be considered. A high-resolution digital image must be created and submitted to be considered for this opportunity. 

SELECTION PROCESS

Proposals will be reviewed by a selection panel made up of Citadel Theatre staff. Selections will be based on: 

• Alignment with the theme and artistic approach
• Suitability for large-scale digital presentation
• Resonance with the Pavilion’s setting and atmosphere
• Technical feasibility and clarity of presentation 

Shortlisted artists may be contacted for clarification or minor revisions.  

RIGHTS & LICENSE

• Artists retain full copyright of their submitted works.
• Citadel Theatre will receive a non-exclusive, time-limited license to exhibit the work(s) on the Light Wall for 12 months, as well as to use images for marketing and documentation (with credit). Artists will be credited on the graphic as part of the display.
• Citadel Theatre retains the right to remove any artwork from display at any time during the licensing period. The Theatre may also add or modify surrounding content, such as branding or promotional materials, to meet programming or operational needs.
• The Citadel reserves the right to decline any work that does not meet display requirements or align with our commitment to safe, inclusive public space.

Note: Due to limited capacity, we will confirm receipt of all submissions but will only contact artists whose work has been selected.

The City of Kelowna invites local, national, and international professional artists, artist-led teams, and cultural makers working in diverse artistic mediums to submit their Expressions of Interest for several public art commissions that are part of Building a Stronger Kelowna (BSK), a group of recreational projects that work together to build deeper community connections across the city.

Submission Deadline: Wednesday, September 10, 2025 at 2 pm (PST) 

Building a Stronger Kelowna includes the redevelopment of Parkinson Recreation Centre, Mill Creek restoration, which is part of the Parkinson Recreation Centre site, and all-ages activity centres at Glenmore Rec Park, Rutland Lions Park, and Mission Rec Park. This suite of projects is a unique opportunity to develop a curatorial program of permanent and temporary artworks that will be original, inspired by Kelowna and the Okanagan Valley, and help tell the stories of this place.

Public art sites have not been determined yet and will evolve out of the integrated project delivery approach that is being used by the BSK team and this call for artists. Artists who apply to this call may be considered for public art commissions at any of the BSK locations. 

Indigenous, Métis, and Inuit artists and/or cultural makers with connections to the syilx Okanagan people’s territory are encouraged to apply.

Read the full Call to Artists at https://www.kelowna.ca/our-community/planning-projects/building-stronger-kelowna/building-stronger-kelowna-call-artists-0

City of Kelowna
1435 Water Street, Kelowna BC, V1Y 1J4
www.kelowna.ca
Artcalls@kelowna.ca 
250.469.8500