Jobs

At a glance

Employment: Permanent, Salaried
Hours: FT (40 hrs); with flexibility to work occasional evenings and weekends, as required for events
Start Date: ASAP
Salary: $50,000 - $58,000 annually
Location: Calgary (in-office)

Closing Date: Friday, September 12, 2025

Join us today and see for yourself some of the many reasons why we were voted one of Alberta’s Top Employers!
To apply, send your resume and cover letter to: employment@artscommons.ca

Job description:

Reporting to the Associate Director, Event Services, the Event Services Coordinator contributes to the success of the organization by supporting with duties relating to sales, bookings, event coordination and general administration.

You have a passion for helping bring client visions to life and are eager to support in elevating the customer experience. Utilizing your knowledge of the arts sector and meeting & event industry, you contribute to the efforts in highlighting Arts Commons and our spaces as a top destination for hosting a variety of unique and special events.

You have a flair for sales and can influence customers through your excellent customer service and negotiation abilities. You are flexible and adaptable to change – often supporting the team with needed tasks, no matter how big or small, with a positive attitude.

When you are not assisting with booking and sales strategies to develop client and event opportunities, you are on-site coordinating all the details of an event to ensure client satisfaction or advancing the event details of internal bookings. You are motivated to go the extra mile, and always exude exemplary communication, problem-solving, organization, and multi-tasking skills with professionalism.

Who we are:
Arts Commons is an ecosystem inclusive of artists, resident companies, and community groups. As one of the largest and busiest performing arts centres in Canada, Arts Commons strives to break down barriers to cultural participation by providing a modern, open, and inclusive gathering space in a central location.

Currently in transition, Arts Commons is ushering in a new era as we become Werklund Centre. We invite our community to join us in redefining Calgary’s culture through the power of arts, education, and civic engagement.

At Arts Commons:

Our belief
• That equitable access to the arts is a human right

Our responsibility
• To redefine a bold and adventurous Calgary by championing and investing in creativity

Our mission
• To be an inspirational force where artists, community and organizations celebrate cultural identities, experience the full breadth of human emotions, and ignite positive change

What we offer:
On top of the excitement of working inside one of Canada’s top performing arts facilities with a
team of professionals that share a passion for the arts, Arts Commons offers a competitive
salary and a wide range of benefits:
• A collaborative, engaging and values driven work environment
• An annual salary in the range of $50,000 - $58,000
• A comprehensive health and dental benefits package, with RSP matching and access to
an Employee & Family Assistance Program (EFAP)
• A positive working culture, keeping employee health and wellness a priority with generous
paid time off policies and an annual lifestyle allowance
• A dynamic role that will have you engaging with the arts and communities in many ways

What we value:
We are looking for individuals who share our vision of building a creative and compassionate
society, inspired through the arts. Our team is made up of people with a diverse range of
interests — singers, actors, musicians, playwrights, coaches, teachers, gamers, bakers,
photographers, athletes, dancers. People whose interests encompass the widest spectrum. We
even have furry, four-legged friends in the office. We value people who strive to do the right
thing, and work to be their best. People with open minds, hearts, and arms.

What you will get to do here:
Working within a fluid and fast paced work environment, the Event Services Coordinator
supports with strategically booking spaces within Arts Commons and promoting related services
to maximize revenues. Whether it be a wedding, presentation, conference, gala, special
meeting, or internal performance, the Event Sales Coordinator exercises exemplary attention to
detail, communication, and organization skills to bring client events to life.

The key accountabilities of this role will take a focus on the primary areas of: Assisting in
maximizing sales and bookings for external clients; Support of all internal bookings; Event
coordination, administration and support; Business Development and Sales Strategies; and
Curation of Arts Commons spaces.

Strategic Goals:
Promote services and generate revenues through venue and event bookings within Arts
Commons’ spaces, and assist with departmental administration, planning, coordination, and
execution of client events – with quality service and professionalism at every interaction.

Where you fit within our ecosystem:
The Event Services Coordinator is part of the Event Services team within Arts Commons’ Venue
Operations department. This team is responsible for liaising with clients, booking events, and
providing all services to ensure the smooth execution of events. This position works closely with the Finance, Programming and Production teams, as well as our Resident Companies, third-party clients and external community groups and partners.

You will be a great fit if you…

Must haves:
• 3-5 years’ experience working in an event planning or sales coordination role
• Currently pursuing or possess a certificate/diploma/degree from a recognized postsecondary
institution in the areas of Event Management or Event Coordination
• Client & patron services experience, with an emphasis on exceptional customer service
skills and an ability to efficiently and effectively resolve issues for internal and external
clients
• Intermediate to senior experience with special events co-ordination and budgeting
• Knowledge and understanding of the arts sector, meeting & event industry, and local
media landscape
• Ability to stand and work at functions for up to four hours at a time
• Exude a confident and authoritative manner in all professional dealings
• Excellent organizational skills with the ability to work in a collaborative environment,
prioritize and manage multiple ongoing projects
• Excellent customer influence and negotiation skills
• Strong analytical and problem-solving skills with an attention to detail
• Seeks innovative solutions to improve systems, processes and future planning
• Positive working relationships and demonstrated teamwork with internal and external
contacts while working towards the success of Arts Commons
• Advanced proficiency with Microsoft Office suite, with some accounting knowledge
• A positive attitude with excellent interpersonal, oral and written communication skills

Nice to have:
• A passion for the arts!
• Experience with ArtsVision or YesPlan software, an asset

If you are interested in applying to this exciting opportunity, please forward your resume and cover letter in confidence to:

Human Resources
Arts Commons
205 - 8th Ave SE Calgary, Alberta T2G 0K9
Email: employment@artscommons.ca

Interviews will be conducted on an on-going basis and the job posting will officially close when a suitable candidate is found. For best consideration, please apply by the deadline date. While we hope to fill this position as earliest as possible, our commitment to finding the right candidate may require more time.

We thank all interested applicants in advance but will only be contacting those selected for an interview. If you have any specific questions to ask in relation to the role, please send them to the email address above and a member of our team will do our best to respond to you in a timely manner.

Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA) 

As part of our organization’s commitment to IDEA, we work to remove barriers in collaboration with a broad range of voices. Removing these barriers begins with the hiring process. To that end, we are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and providing accessible employment practices. Requests for accommodation can be made at any stage of the recruitment process, and applicants are asked to make their accommodation needs known.

We strongly encourage applicants who identify as part of underrepresented groups, including women, people of colour and those with disabilities to apply. Even if your past experiences do not align perfectly with every qualification, we strongly encourage you to apply anyway! An excitement and passion for Arts Commons can go a long way here, whether it’s in this role or another.

For seven decades, the Calgary Philharmonic has been bringing communities together through the power of music. A pillar of the Calgary arts scene and one of Canada’s most celebrated live music ensembles, the Calgary Phil presents more than 60 concerts a season across a wide range of programming — epic classics, thrilling collaborations, rockin’ pops, family fun, and much more. The Calgary Phil also engages thousands of children each season through innovative and accessible Education and Outreach initiatives. In addition to 66 full-time orchestra musicians, the Calgary Phil is one of two major symphony orchestras in Canada that has its own chorus of over 140 volunteer singers. In a typical season, the Calgary Phil welcomes over 100,000 visitors, connecting audiences to live music experiences and serving the city of Calgary by fostering creativity and belonging. Your Phil. Your Music.

The Role

The Calgary Phil seeks a detail oriented and energetic Artistic Coordinator, Pops to join its administrative team. The Artistic Coordinator, Pops is responsible for ensuring that administrative details for guest artists are completed and processed, including administering contracts, schedules, fee payments, immigration paperwork, and other aspects towards a positive and successful engagement with the Calgary Phil. 

The Artistic Coordinator, Pops reports to the Director, Artistic + Education and serves as a hub of information; coordinating with key members of the Artistic + Education/Outreach, and Orchestra Operations teams to ensure that all schedule and other critical information is communicated to guest artists, guest conductors, and Artistic Leadership accurately and efficiently; and serves as main point of contact for guest artists when they perform with the Calgary Phil. 

Responsibilities

• Coordinate all aspects of guest artists’ appearances with the Calgary Phil for Pops and selected Special projects including:
  • Contracting
  • Arrange hotel and coordinate air and ground travel
  • Prepare advance schedules and final itineraries
  • Process payments
  • Serve as a primary contact while guest artists are in Calgary to perform with the Calgary Phil
  • Ensure guest artist rider requirements are fulfilled
  • Pick-up and deliver materials for Artistic team as required
  • Ensure set-up and clean-up of dressing rooms and Conductor’s Suite before/after concerts
  • Track assigned guest artist hotel and travel expense lines in budget
  • Liaise inter-departmentally and share Artistic materials with Marketing and Development teams
• Other duties and responsibilities as assigned and consistent with this administrative support role

Desired Qualifications

• Post-Secondary Education, or equivalent experience
• A minimum of two years experience in live events, concert production, and/or artistic management
• High level of interpersonal skills to handle sensitive and confidential situations with maturity, poise, and discretion
• Effective organizational and clerical skills with the ability to meet deadlines consistently
• Ability to represent the Calgary Phil professionally and effectively with a wide range of constituents including orchestra members, staff, board, guest artists, audience members, and others
• Appreciation for, understanding of, and sensitivity to the needs of professional artists, including orchestral musicians, guest artists, and conductors
• Knowledge of Microsoft Office 365 and aptitude to learn new software is essential.  Knowledge of OPAS (Orchestra Planning and Administration Software) would be an asset
• Ability to read music, knowledge of symphony orchestra structure, and familiarity with musical terminology is beneficial
• Valid Driver’s License with good driving record
• Excellent written and verbal communication skills
• Keen attention to detail
• Be a team player with a positive attitude

Additional Details

• The salary range for this position is $45,000.00 to $50,000.00 annually dependent on related job experience
• This position requires evening and weekend work to support Guest Artist activities at orchestra rehearsals and performances. Presence on concert site is required.
• The Calgary Phil is trialing a hybrid remote work program. Employees who are eligible for this program may work up to three days/week from an appropriate remote location.
• As part of our full compensation package, Calgary Phil offers three weeks’ vacation, a comprehensive benefits package that includes RRSP contributions, health coverage, an employee assistance program, bonus days off, and other non-cash benefits.
• Office location: Arts Commons, Floor 2, 205 8 Avenue SE Calgary AB T2G 0K9

Application Process

Deadline: Tuesday, September 2, 2025

Applications will be reviewed on a regular basis and suitable candidates may be contacted before the deadline. 

Please send cover letter, resume to:
Andrea Davison
Director, Artistic + Education
HR@calgaryphil.com with the subject line “Artistic Coordinator, Pops”

The Calgary Phil is committed to fostering an anti-racist, equitable, diverse, and inclusive environment and, as such encourages qualified candidates from a diverse range of backgrounds.

If you require an accommodation for the recruitment/interview process, please let us know so that we can work with you to assist with your needs.

We thank you for your interest in the Calgary Phil. Please note that only successful candidates will be contacted. 

For seven decades, the Calgary Philharmonic has been bringing communities together through the power of music. A pillar of the Calgary arts scene and one of Canada’s most celebrated live music ensembles, the Calgary Phil presents more than 60 concerts a season across a wide range of programming — epic classics, thrilling collaborations, rockin’ pops, family fun, and much more. The Calgary Phil also engages thousands of children each season through innovative and accessible Education and Outreach initiatives. In addition to 66 full-time orchestra musicians, the Calgary Phil is one of two major symphony orchestras in Canada that has its own chorus of over 140 volunteer singers. In a typical season, the Calgary Phil welcomes over 100,000 visitors, connecting audiences to live music experiences and serving the city of Calgary by fostering creativity and belonging. Your Phil. Your Music.   

The Role

We are looking for a Part-Time Music Library Assistant to join the Calgary Philharmonic’s Orchestra Operations team. In this role, you will assist the Music Librarian to organize, prepare, and manage the music library for all Calgary Philharmonic rehearsals and performances. You will report to the Director, Orchestra Operations, and work closely with all members of the Calgary Philharmonic’s administrative team and Orchestra musicians. 

Responsibilities

• Assist Music Librarian in the organization of the music library space
• Assist Music Librarian in the preparation of music distributed to the orchestra
• Represent the music library during select orchestra rehearsals and/or performances
• Coordinate reorganization of music upon completion of projects
• Assist in the maintenance of cataloging orchestral library
• Assist in the return and shipment of music rentals
• Assist in bowing and cleaning up of music parts for distribution

Desired Qualifications

• Ability to read music and knowledge of orchestral repertoire
• Strong organizational skills with high attention to detail.
• Proactive, industrious, and capable of working independently
• Strong communication skills, and capable of working collaboratively within a team  
• A sincere interest in arts and culture

Additional Details

• Employment Type: Part-time
• Salary Range: $25/hour, averaging 15-20 hours per week
• Schedule: This position will require some evening and weekend work
• Hybrid Work Policy: The Calgary Phil is trialing a hybrid remote work program. Employees who are eligible for this program may work up to three days/week from an appropriate remote location.
• A Police Information Check will be required from the successful applicant
• Office Location: Werklund Centre (formerly Arts Commons), Floor 2, 205 8 Ave SE, Calgary, AB T2G 0K9

Application Process 

Deadline: Friday, August 29, 2025

This posting will remain open until the position is filled. Applications will be reviewed on a regular basis and suitable candidates may be contacted before the deadline. 

Please send cover letter and resume to:   

Michael Thomson
Director, Orchestra Operations
HR@calgaryphil.com

The Calgary Phil is committed to fostering an anti-racist, equitable, diverse, and inclusive environment and, as such encourages qualified candidates from a diverse range of backgrounds.

If you require an accommodation for the recruitment process, please let us know so that we can work with you to assist with your needs.

We thank you for your interest in the Calgary Phil. Please note that only successful candidates will be contacted. 

Follow the Calgary Philharmonic @calgaryphil on Facebook, Instagram, and LinkedIn and register for email updates at calgaryphil.com/newsletter.

Adult Recreational Choir Society of Calgary (ARC) is seeking a highly motivated and experienced part time Choreographer & Visual Director (CVD) for our two adult public show performing choirs; our mixed choir, UP2Something and our female voices choir, SHE’S Up To Something. The successful candidate will be responsible for supporting the efficient, effective and sustainable running of the choirs while supporting and advancing the organization's mission, vision, and values.

Reporting to and working with the Artistic Director primarily and the Executive Director collaboratively, the CVD designs and creates dance sequences along with blocking support and other activities as required. They will be enhancing the visual experience of our show through screens, props and other effects as they apply.

Principal Duties & Responsibilities:

• Develop and articulate an ARC philosophy and guiding principles regarding choreography within performing choirs as agreed to by the Artistic Director
• Develop a plan to create, instruct and perform staging and movement in keeping with the above guidelines and consistent with the artistic vision for all season performances, including but not limited to:
  • Become familiar with the repertoire to be performed
  • Create choreography and/or stage movement complementary to selected repertoire
  • Communicate and Collaborate with the director(s) to develop a schedule of instruction
  • Scheduling and communication related to any special rehearsals, auditions, or special dance parts
• Provide choreographic instruction to performing choirs at rehearsals and workshops
• Supervision of and collaboration and cross-training with any Volunteer Assistant Choreographers
• Refine and polish choreography to be performed at a level consistent with the artistic standards of ARC
• Coordinate instructional resources, including video capture of choreography to be posted on various forms, such as our members section of the website.
• Engage and nurture, as appropriate, additional choreographic talent and expertise as it may exist within the membership
• Actively participate in the Production Team as a member of the artistic team and collaborate with the Costuming Team in developing the annual costume plan
• Support the activities of ARC through involvement and participation, including the annual Retreats, Talent Show, Christmas production and season finale
• Assist special part casting by participating in the audition and selection process
• Positively contribute to the ARC culture in keeping with our mission and vision
• Other duties as considered appropriate

Education/Experience Preferred:

• Dance training in any discipline. Minimum 4 years is recommended.
• Previous experience in teaching adults: Minimum 1 year recommended
• Strong communication skills and the ability to engage with our members effectively
• Ability to make instructional videos for the members so that they can practice and work on choreography between rehearsals
• Creativity in adapting teaching methods to meet various learning needs and differentiation and sensitivity to various levels of capacity within the choirs
• Experience in creating engaging and exciting new choreography required

Physical Demands:

• Must be able to lift up to 50 lbs.

Work Location and Commitment Required:

• Applicants must be able to work independently. Hours required will vary depending on the time of year and your work process, but an average of 25-30 hours/month are to be expected, especially from January to early June.
• Salary is competitive and will be based on experience.
• Rehearsal locations are typically held at the First Church of the Nazarene in SW Calgary with workshops and other events and activities being held at other locations in the City of Calgary.
• Must be able to attend Saturday workshops, our weekend retreat in April, Christmas and Year End Show and tech week, and various Tuesday evening rehearsals throughout the year.

Who We Are

Adult Recreational Choir Society of Calgary (ARC) was formed in 2002 to provide creative and challenging opportunities for adults to enrich their lives through musical expression and performance. Growing to three choirs under the ARC umbrella over two decades, all programs are non-auditioned and feature challenging, eclectic and variegated repertoire. Singing is our passion and a diverse membership participates in ARC programs, including those that come from different backgrounds, ages and stages, adding variety and creating a stimulating and supportive community environment for all. ARC show choir performances are characterized by professional staging, colourful costumes, and choreography complementing the music. The organization prides itself not only on our high-performance value, but on our strong community and connected culture.

Contact Information:

Include: Please include a cover letter and resume outlining your interest and related experiences and qualifications. If you have additional videos or creative examples of your work, please include them as well.

Submit to: Torri Airhart, Artistic Director and Leslie Forward, Executive Director

Email: info@archoirs.org

Deadline: Friday, August 29, 2025

We thank all applicants for their interest. Only those candidates selected for an interview will be contacted.