Visual arts & new media

Work of the Week: "Elephants Chiefly Series" by Illingworth Kerr

Sticky at top of newsfeed
No
Article teaser

This week's Work of the Week is "Elephants Chiefly Series" by Illingworth Kerr!

Body

This week's Work of the Week is Elephants Chiefly Series by Illingworth Kerr in honour of World Elephant Day, which was on Wednesday, August 12.
 

This conte crayon sketch of of an elephant is just one of 21 sketches of elephants by Kerr in the AFA's collection! You can see all the elephants sketches here.

Did you know: Elephants and humans share a long history throughout our civilization? The Asian elephant has lived alongside humans for over 4,000 years and is imbued with reverence, tradition and spirituality across many cultures. 
 

About the Artist: Illingworth Kerr (1905-1989)

llingworth Kerr studied at the Central Technical School, Toronto in 1924. From 1924 to 1927, Kerr studied under Arthur Lismer, J.E.H. MacDonald, Frederick Varley and J.W. Beatty at the Ontario College of Arts. Kerr also studied at the Westminster School of Art, London, in 1936, as well as with Hans Hoffman in Provincetown, Massachusetts in 1954. In 1955 and 1957, he attended Emma Lake Workshops.

He taught at the Vancouver School of Art from 1945 to 1946 and was head of the Alberta College of Art (now the Alberta University of the Arts) from 1947 to 1967. There he was a great influence and friend to many artists of that era. From 1952 to 1953, he was president of the Alberta Society of Artists. Kerr was also a member of the Canadian Authors Association; he wrote many short stories and illustrated many publications, including his autobiography, Gay Dogs and Dark Horses, in 1946. He received a Canada Council Award in 1960.

He painted portraits, the life of Indigenous peoples, urban views, wildlife, and the prairie and Ontario landscape. He used the media of oil, acrylic, watercolour, charcoal, and ink, as well as woodblock, linoblock, monotype and silkscreen prints.

 

 

Facebook title
Work of the Week
Twitter title
Work of the Week
News type
Art discipline
Collections Database Image
Image
Artist
Illingworth Kerr
Title
ELEPHANTS CHIEFLY SERIES
Year
n.d.
Medium
conte crayon
Collections Images Slideshow
Expiry

Work of the Week: "Good Dog" by Lori Lukasewich

Sticky at top of newsfeed
No
Article teaser

This week's Work of the Week is "Good Dog" by Lori Lukasewich.

Body

We can't let this week end without celebrating National Dog Day, which was on August 26, so this week's Work of the Week is Good Dog by Lori Lukasewich!
 

About the Artist: Lori Lukasewich
 

Lori Lukasewich has been painting and exhibiting since 1984. She often paints intimate scenes with domestic objects, like a porcelain figure or a silver tea set. In this age of immediacy and urgency, her work slows things down and contemplates stillness and focus, and reflects on perceptions of value, particularly on domesticity and the woman’s role in creating a home. She shines a light on the beauty of everyday home life as a common and necessary antidote to the difficulties and stress of the modern-day world.

Lukasewich paints in oils and alkyd mediums, using modified traditional techniques of underpainting, overpainting and glazing. While clearly influenced by realism and the painting techniques of the Old Masters, her work owes more of a debt to the practice of meditation. Her realist paintings often express an ethereal light and singular focus that is at once calming and pleasurable.

Lukasewich studied art at the Alberta College of Art and Design (now the Alberta University of the Arts), and has applied her skills to painting, graphic arts, jewelry design, palaeontological restoration, and film and television. She has also written and illustrated three children’s books.

Lukasewich has been teaching painting for 20 years, much of that time in the Extended Studios program at the Alberta University of the Arts (AUArts). She has exhibited extensively, and her work can be found in many public and private collections.

Facebook title
Work of the Week
Twitter title
Work of the Week
Button text
AFA Virtual Museum
News type
Art discipline
Social Media Preview
Collections Database Image
Image
Artist
Lori Lukasewich
Title
Good Dog
Year
2010
Medium
oil, alkyd
Collections Images Slideshow
Expiry

Work of the Week: "Cold Night at the Yards" by Stan Phelps

Sticky at top of newsfeed
No
Article teaser

This week's Work of the Week is "Cold Night at the Yards" by Stan Phelps.

Body

This week's Work of the Week is Cold Night at the Yards by Stan Phelps. 
 

Brrr! It's cold out there! A polar vortex has settled over much of the prairies bringing icy cold temperatures for the next few days. 
 

This artwork by Stan Phelps really captures the feeling of a cold, dark night with the exhaust from industrial buildings hanging in the frigid air. 

About the Artist: Stan Phelps

Stan Phelps is a Calgary-based artist and teacher, known for his prints, paintings and murals.

He earned a BFA from the University of Calgary in 1974. After graduation, he worked as a graphic artist and freelance writer and photographer, as well as teaching art, for the City of Calgary. He also taught for the Calgary and the Catholic School Boards. After five years with the City, he travelled widely in Europe, mostly to Spain. There he lived for a year, sketching, painting and visiting art galleries. He was a visiting artist at several international studios, including in Murcia, Spain and Urapan, Mexico. His artwork is often inspired by his travels.

In 1978, Phelps and his partner, artist Carole Bondaroff, founded The Heart Studio in Calgary’s Kensington area. This multi-disciplinary art facility holds exhibitions, and offers classes and workshops for adults and children. Phelps’ teaching work extends to positions such as Artist in Residence in various Alberta schools, where he introduces students to making art including murals, cartoons and inflatable sculptures. He has also served as Director and Artist in Residence at the Perrenoud Homestead Historic Site and Art Centre, near Cochrane, Alberta.

Phelps’ art works comprise oils, acrylics and watercolours, mostly of landscapes, historic buildings and figures in urban settings. He has also produced etchings, such as the Muses series (2010), lighthearted depictions of the Greek goddesses of culture. His murals can be seen throughout Western Canada, especially in Southern Alberta, and feature scenes from local history. They are also on display at the Calgary Stampede, the Calgary Public Library and at Calgary’s International Airport.

His works have been purchased by the Canada Council Art Bank in Ottawa, and are held in private and corporate collections nationally and internationally.
 

Facebook title
Work of the Week
Twitter title
Work of the Week
Button text
AFA Virtual Museum
News type
Art discipline
Social Media Preview
Collections Database Image
Image
Artist
Stan Phelps
Title
COLD NIGHT AT THE YARDS
Year
1987
Medium
COLOUR ETCHING ON PAPER
Collections Images Slideshow
Expiry

Work of the Week: "Wisdom Trail" by Alex Janvier

Sticky at top of newsfeed
No
Article teaser

This week’s Work of the Week is "Wisdom Trail" by acclaimed Indigenous artist Alex Janvier.

Body

This week’s Work of the Week is Wisdom Trail by acclaimed Indigenous artist Alex Janvier in honour of the master artist’s birthday, which was this past Sunday on February 28!

Happy to birthday to Mr. Janvier!
 

About the Artist: Alex Janvier

Alex Janvier was born on the Le Goff Reserve, Cold Lake First Nations, Alberta, in 1935.

He was raised in the Chipewyan tradition until he attended the Blue Quill Residential Indian School at the age of eight. Janvier graduated with Honours from the Alberta College of Art in 1960 and since then has built an international reputation as a painter, muralist and printmaker. He has influenced a younger generation of native artists through his paintings and advocacy work with arts organizations and land claim committees.

Janvier's imagery is a combination of traditional native decorative motifs such as medicine wheels, floral designs and symbolic colour combinations. In the late 1980's and early 1990's, his work became more representational and concerned with specific social and political issues.

Janvier has been the recipient of many accolades throughout his career. Since 2007, he has received honourary doctorates from both the University of Calgary and the University of Alberta, was appointed to the Order of Canada, received a Governor General's Award in Visual and Media Arts and was the first ever recipient of the Marion Nicoll Visual Arts Award from the Alberta Foundation for the Arts.

Alex Janvier continues to live and work in Cold Lake.

Facebook title
Work of the Week
Twitter title
Work of the Week
Button text
AFA Virtual Museum
News type
Collections Database Image
Image
Artist
Alex Janvier
Title
WISDOM TRAIL
Year
n.d.
Medium
acrylic on burlap
Collections Images Slideshow
Expiry

Double Take: An Emerging Curator Exhibition

Sticky at top of newsfeed
No
Article teaser

Double Take, curated by Shannon Bingeman, challenges perceptions of logical order.

Body

Double Take is curated by Shannon Bingeman, and generously funded through the Alberta Foundation for the Arts Emerging Curator Fellowship. Click through the images in the exhibition above, then scroll down to learn more about the pieces.
 

Explore this exhibition on Google Arts & Culture.

Double Take challenges perceptions of logical order. Each piece represented in the show has elements that are inherently familiar—a bed, a human figure, doorways, houses, vases—and yet, they provoke a feeling of the uncanny. There is something mysterious, alluring and in some instances, eerie, about each sculpture, photograph and installation.

The uncanny is a psychoanalytic concept that dates back to the writings of Ernst Jentsch in 1906. Although the term is difficult to define because it relies on personal experience, it is generally agreed that something that possesses uncanny characteristics combines elements of the familiar and the peculiar—a tension between the known and the unknown. Over the years, many artists have fabricated uncanny elements in their work as a method of questioning reality and exploring displacement and illusion.

In Greg Payce’s work the uncanny is achieved through manipulation of space. At first glance his ceramics read as a traditional arrangement of decorative objects but it doesn’t take long before illusions of bodies, faces and shoes emerge in the negative spaces. Kristopher Karklin and Colin Smith are artists who also explore illusion to create dynamic images. Karklin presents us with a seemingly ordinary photograph of a woman standing in a nondescript space but something is slightly askew. What we are actually looking at is a photograph of a miniature room modeled by the artist. The figure was photographed separately and superimposed to create the final image. For Smith, illusion is explored using a camera obscura, an optical device that predates photography. Images of exterior scenes pass through a small lens into a darkened room and are inverted and projected onto the walls. The result is an alluring juxtaposition between two seemingly disparate worlds that leaves the viewer ungrounded—what is up and what is down?

Michael Campbell, Sarah Fuller and Dan Hudson challenge perceptions of logical order through their interventions into nature. Campbell achieves this by including unexpected objects in the environment-- things that we would expect to find at an airport rather than in the interior of a forest. In Fuller’s work it is the opposite. The photographic prints on linen in Aldcroft Residence and Dubois Residence, which illustrate houses nestled into the woods, seem eerily fitting in their environment. Nevertheless, the viewer is aware that what they are looking at is an illusion. In Dan Hudson’s installation, River, it is the manipulation of time in the recorded landscape that lends itself to notions of the uncanny. We witness the season’s change at a rapid pace but the meticulous editing makes it feel as though the video was filmed in real time.

According to Caterina Albano in her article Uncanny: A Dimension in Contemporary Art “the uncanny happens as a blurring of reality at the erosion of the boundaries between the real and the imagined.”[1] All of the artists included in this exhibition explore that boundary through their use of scale, materials, optical effects and spatial manipulations. The result is a compelling arrangement of artwork that stimulates cognitive tension and warrants further investigation.

 

Artwork Descriptions

Kristopher Karklin, Jack and Jill Room, 2011, digital print on paper, 2012.018.001

Process and memory are fundamental to Karklin’s work. Jack and Jill Room is not a documented record of a specific place and time but a composite image skillfully crafted. The artist begins his process by re-creating environments from his memory in the form of miniature models. Like memory, these built environments are subject to distortion. The model and the figure are photographed separately and superimposed to complete the narrative. The lack of detail in the room and the anonymity of the figure are intentional. It removes ownership of the artist’s memory and allows us to recall our own lived experiences.

 

Sarah Fuller, Aldcroft Residence, 2013, archival inkjet print on ilford galerie gold fibre silk, 2014.016.001

Sarah Fuller, Dubois Residence, 2013, archival inkjet print on ilford galerie gold fibre silk, 2014.016.002

The buildings in Aldcroft Residence and Dubois Residence are both at home and displaced. The photographs are a record of a site-specific installation that the artist created in Bear Creek, Yukon Territory in 2013. Originally constructed as a company town for the Yukon Consolidated Gold Corporation, Bear Creek was abandoned in 1966 and many of the buildings were lifted from their foundations and transported to nearby Dawson City. Titled The Homecoming, Fuller’s installation integrated five of these buildings back into their original location using large-scale prints on linen. She also used theatre techniques from the 19th century to manipulate the prints, making them appear to transition from dusk to night. The end result is a ghost-like conjuring of the past—one that reminds us of the transient nature of place.

 

Colin Smith, Sebee, AB, 2010, archival metallic lightjet print on plexiglass, 2010.042.004

Colin Smith, Vulcan Aerodome, 2010, archival metallic lightjet print on plexiglass, 2010.042.005

Colin Smith, 56 Trolley, 2010, archival metallic lightjet print on plexiglass, 2010.042.001

Light passes through a small hole in a darkened room and the space is transformed. An inverted image of the exterior world is cast over the interior walls and the effect is photographed by the artist using a single exposure that can take hours. The process appears complex but the physics behind it is quite simple. Smith creates his work using a camera obscura, an optical device that dates back to antiquity and has been used as a tool by artists including Johannes Vermeer (1632-1675). Like the camera obscura, the scenes that Smith captures have a rich connection to the past. Sebee, Vulcan Aerodome and 56 Trolley are all records of abandoned Albertan landscapes included in the Camera Obscura in Abandoned Landscape Series.

 

Colin Smith, Satellite Motel, 2009, archival metallic lightjet print, 2012.027.001

Colin Smith’s journey into photography began during a motorcycle trip from Calgary to Santiago in 1997. The influence of the road is apparent in Satellite Motel: one photograph in the Rooms With a View Series that was taken in hotel rooms across Western Canada. For anyone who has travelled through Medicine Hat on the trans Canada highway, the sign in Satellite Motel may look familiar. It is one of a handful of old motel signs that still remain on the outskirts of the city. Typical to Smith’s style, the image is constructed using a camera obscura. 

 

Greg Payce, Vase to Vase, 1995, earthenware with terra sigillata, 2011.058.004.A-C

Greg Payce, Pairadocs, 1996, earthenware with terra sigillata, 2011.058-006.A-C

Greg Payce’s work is an exploration of binary relationships—shape and form, background and foreground, reality and illusion. In Pairadocs and Vase to Vase the result of this exploration creates compelling optical illusions that formalize in the negative spaces between the vases. These vases are arranged in a manner reminiscent of a garniture (a traditional arrangement of two to five vases on a mantelpiece) and yet their skillfully articulated profiles reveal unexpected subjects – a pair of Doc Marten shoes and two faces. Furthermore, the artist adds a layer of humour to each work through the clever wordplay in his titles; Pairadocs rather than paradox and Vase to Vase recalling the term face to face.

 

Greg Payce, Kiss Detail, 2001, digital photograph on vinyl, 2011.058.009

Kiss Detail documents a portion of the artist’s three-dimensional work through the use of photography. Unlike Pairadocs and Vase to Vase, the whole of the ceramic work is not visible and the shape created by the negative space is quite ambiguous. Instead the figurative component in this work is connected to the vessel itself. The modulation of the edge on each piece reveals a generic depiction of two figures, one male and one female ready for an embrace.

 

Greg Payce, David, 2006, porcelain, 2007.023.001.AB

Greg Payce, Gemini, 2006, porcelain, 2007.023.002.ABC

In David and Gemini the illusionary figures are strikingly similar and nondescript. They appear as idealized depictions of the male figure but not specific to any male in particular. This effect allows the work to be open to interpretation. The artist isn’t trying to convey a specific meaning, but his titles are suggestive of biblical and astrological subjects. David may be a reference to the hero who slayed Goliath and whose idealized figure has been immortalized in stone by many artists including Donatello, Bernini and perhaps most famously, Michelangelo. Also, Gemini with its two identical figures, is likely a reference to the constellation of the same name, which fittingly means twins in Latin.

 

Greg Payce, Pantheon Verismilus, 2007, digital image laminated with plastic lenticular lens on laminate Dibond, 2011.058.010.A-E

In this work, Payce alters our experience of ceramic objects by moving away from an emphasis on the handmade, tactile quality of the medium towards a fascinating optical effect using lenticular photography; a technology that gives printed images the illusion of depth. Pantheon Verismilus, which depicts 40 vessels with implied male and female forms, is the artist’s first large scale image using this method. When viewed in person, it has a holographic-like appearance, an effect that is created by interlacing multiple images of an object from different vantage points. After the image is printed, plastic lenses are laminated to the surface and reflect portions of the image depending on the viewer’s perspective. As the viewer shifts in relation to the photograph, the image is in flux, appearing three-dimensional. By using this technology, the artist is able to work on a monumental scale in a way that would not be practical in ceramics. The vessels take on an almost human scale, which in the words of the artist “heighten the physical and visceral relationship to the viewer’s own body scale.”[2]

 

Michael Campbell, Remote Transponder I (Granite Staircase), 2003, backlit digital photograph printed on transparent film, painted wood box, fluorescent light bulb, 2004.003.001

Michael Campbell’s installation Remote Transponder I (Granite Staircase) creates a fictitious narrative by combining a remote landscape with an object displaced from its original function. In this case, the unlikely element is the granite staircase, which leads the viewer’s gaze downward, suggesting another space beneath the undergrowth. Unlike the Sentinel series, this work has an added sculptural component to its construction. The imagery is printed as a transparency and backlit within a painted wooden box.

 

Michael Campbell, Sentinel – Display, 2004, digital photograph on paper, 2007.031.001

Michael Campbell, Sentinel – Entry, 2004, digital photograph on paper, 2007.031.002

A sentinel is a person or thing that stands guard, controlling access to a particular place. In Michael Campbell’s Sentinel – Entry and Sentinel – Display, the objects grab our attention but their functions seem meaningless in the desolate landscapes. Exactly whose access do these objects control and for what purpose? Both photographs are a part of the artist’s Sentinel project, a series of digitally constructed works that fuse landscapes captured in the Crowsnest Pass, Alberta, with objects photographed in airports around the world.

 

Dan Hudson, River, 2011, HD video, gold-leaf wood frame, 2013.010.001

Set within the static gilded frame of Dan Hudson’s River installation is a mesmerizing and meticulously crafted moving image. It has the feel of a real-time video recording and yet the rapid shift of the changing seasons in the uninhabited landscape challenges that perception. In addition to the video footage, the artist includes an audio component from a busy city—we hear people talking, laughing, and arguing. The two components seem at odds but are fundamentally connected: the artist gathered both over the course of a year from different ends of the same river. 

 


[1] Caterina Albano, “Dossier | Uncanny: A Dimension in Contemporary Art” Esse vol. 62, 2008, url

[2] Greg Payce quoted in Amy Gogarty, “Greg Payce: Illusion, Remediation, and the Pluriverse” Greg Payce: Illusions, Gardiner Museum (2012): 10.

Art discipline
Collections Database Image
Image
Artist
Sarah Fuller
Title
Dubois Residence
Year
2013
Medium
archival inkjet print
Collections Images Slideshow
Kristopher Karklin
Jack and Jill Room
2011
digital print on paper
Sarah Fuller
Aldcroft Residence
2013
archival inkjet print on paper
Colin Smith
Sebee, AB
2010
archival metallic lightjet print on plexiglass
Colin Smith
Vulcan Aerodome
2010
archival metallic lightjet print on plexiglass
Colin Smith
56 Trolley
2010
archival metallic lightjet print on plexiglass
Colin Smith
Satellite Motel
2009
archival metallic lightjet print
Greg Payce
Vase to Vase
1995
earthenware with terra sigillata
Greg Payce
Pairadocs
1995
earthenware with terra sigillata
Greg Payce
Kiss Detail
2001
digital photograph on vinyl
Greg Payce
David
2006
porcelain
Greg Payce
Gemini
2006
porcelain
Greg Payce
Pantheon Verismilus
2007
digital image laminated with plastic lenticular lens on laminate Dibond
Michael Campbell
Sentinel – Display
2004
digital photograph on paper
Michael Campbell
Sentinel – Entry
2004
digital photograph on paper
Dan Hudson
River
2011
HD video, gold-leaf wood frame
Dan Hudson
River
2011
HD video, gold-leaf wood frame
Dan Hudson
River
2011
HD video, gold-leaf wood frame
Dan Hudson
River
2011
HD video, gold-leaf wood frame
Expiry

Public Art Galleries Operating Funding

Grant subtitle
Three-year funding for professional organizations to program and display exhibitions of visual arts.
Recipient type
Art discipline
Preview image
Facebook title
Public Art Galleries Operating Funding
Facebook description
AFA provides funding in three-year cycles to eligible professional organizations who program and display public exhibitions of visual arts. 
Twitter title
Public Art Galleries Operating Funding
Twitter description
AFA provides funding in three-year cycles to eligible professional organizations who program and display public exhibitions of visual arts. 
Expiry
Overview

This grant provides funding in three-year cycles to eligible professional organizations that program and display public exhibitions of visual arts. 

Who can apply

To be eligible for Public Art Galleries operating funding, you must:

  • exhibit visual works of art and provide programs in the visual arts for the general public as your organization’s principal mandate as stated in its incorporation documents
  • engage in on-going development, implementation and promotion of visual arts programming as its core primary activity in an annual program for public presentation
  • operate a gallery and/or exhibition space that:
    • is accessible to the public for at least 1,000 hours each year
    • fulfill the minimum requirements for the security and presentation of exhibited work
  • employ at least one full-time equivalent administrative and/or artistic staff member responsible for planning and directing the gallery programs

Your organization must:

  • be a not-for-profit organization
  • be registered and in good standing under the appropriate legislation and have been in operation in Alberta for at least three years
  • have at least 50% of the organization’s board members living in Alberta
  • contract with exhibiting artists and provide professional artists’ fees according to copyright legislation and schedules recommended by the Canadian Artist Representation Copyright Collective (CARCC)
  • demonstrate the ability to operate using good governance principles, effective administration practices, and a commitment to fiscal responsibility while maintaining an artistic mandate
  • operate as a stand-alone arts organization at arms-length from municipalities, commercial enterprises, or organizations and institutions receiving annual operating funds from the Government of Alberta or its affiliates
  • comply with all Canadian Arts Database (CADAC) financial and statistical data requirements
  • have a board-approved cash reserve policy

Ineligible applicants

Organizations that are engaged primarily in competition-based activity are not eligible for AFA funding.

Organizations can only receive operating funding from one AFA grant program.

First-time applicants

Eligible first-time applicants are accepted only at the beginning of each three-year cycle.

If this is your organization’s first application for Public Art Galleries operating funding, you must contact us at least three months before the deadline for a preliminary eligibility assessment to ensure your organization meets the eligibility criteria.

As a first-time applicant, your organization must have met all eligibility requirements for the three annual fiscal periods prior to application. You must also provide board-approved financial statements that demonstrate the organization has positive net assets and has been operating with no annual deficit for each of these three fiscal periods.

What does this funding support?

This funding is designed to support your organization’s operations, which are specific to your organization’s mandate, strategic and/or business plan and activities as described in your application and/or reporting.

AFA operating funding typically supports expenses such as:

  • administration
  • programming
  • salaries and fees
  • maintenance of equipment and fixed assets
  • promotion
  • other expenses as required to fulfill your organization’s mandate
How to apply

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that the AFA receives notification of your submission before the deadline falls.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Requests must be received at least five business days prior to the application deadline.

Please complete the GATE Front Office Registration form and email it as an attachment to registrationAFA@gov.ab.ca.

GATE Front Office usernames and passwords will be sent to the email addresses provide on the registration form.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online forms:

  • an Application Contact List which designates one contact as your organization’s primary contact and signing authority for this application
  • your organization’s street address and mailing address
  • your organization’s registration details, including legal name, Alberta Registration number and incorporation date
  • CADAC number for your organization’s last three years of financial and statistical data
  • an Organization Applicant Agreement, which must be agreed to by your organization’s Signing Authority
  • a current board list, which includes names and titles, mailing addresses, telephone numbers, email addresses and start dates for all current members
  • a completed Community Derived Revenue Calculation form, using the data from the corresponding lines from CADAC
  • a completed Diligence Questionnaire

Attachments:

Attachments must be developed prior to application, using either original documents specific to your organization or preformatted AFA templates, and uploaded to your online GATE Front Office submission.

You’ll be required to complete and upload the following attachments:

  • your organization’s current, board-approved business or strategic plan
  • a copy of your organization’s Cash Reserve Policy
  • Governance Principles
  • a listing of planned activities for the coming year
  • a current list of your organization's core staff and their positions
  • your most recent annual financial statements including Balance Sheet, Statement of Revenues and Expenditures, and Statement of Cash Flows
  • a confirmation of your most recent annual return from Alberta Corporate Registry

Cash Reserve Policy requirements

Your organization’s submitted Cash Reserve Policy must: 

  • be approved by your organization’s Board of Directors
  • establish a base Cash Reserve amount as a percentage of your organization’s annual operating expenditures and provide a rationale for that base amount
  • outline that the Cash Reserve be clearly identified on your organization’s annual financial statement
  • define the Cash Reserve as an unencumbered, restricted cash account that can only be accessed upon a resolution of your organization's board of Directors, approved by a majority vote
  • outline that the Cash Reserve funds may only be used to temporarily finance unforeseen operating deficits
  • outline that funds removed from the Cash Reserve must be replenished within three fiscal years from the end of the fiscal year in which the Cash Reserve funds were utilized
  • outline that any changes to the Cash Reserve policy as established, including its base amount, need prior approval by the AFA

We strongly encourage all organizations to strive for a cash reserve of no less than 10% of your organization’s average annual operating expenditures. However, we recognize that individual organizations have unique operating requirements. In considering the savings target for the Cash Reserve, your organization’s Board of Directors is expected to consider its own operating requirements and determine an appropriate target which may be more or less than 10% of average annual operating expenditures.

Eligible organizations in this funding opportunity are encouraged to consult department staff as they develop the Cash Reserve Policy and associated plan for implementation.

How will my application be assessed?

Funding awarded through this opportunity is calculated based on Community Derived Revenue (CDR). CDR is defined as an organization’s total annual revenue minus all federal, provincial and municipal government grants. 

Funding amounts are calculated in two stages:

1. First, your organization’s three-year average CDR adjusted to the following percentage tiers:

  • 22% of such CDR for organizations with a three-year average CDR equal to or greater than $750,000
  • 30% of such CDR for organizations with a three-year average CDR of less than $750,000 and equal to or more than $150,000
  • 40% of such CDR for organizations with a three-year average CDR of less than $150,000.

2. Your organization’s adjusted CDR is then divided by the sum of the adjusted CDR for all eligible Public Art Galleries organizations, and then multiplied by this funding opportunity’s budget to determine your funding allocation.

Funding for Public Art Galleries is established by the AFA Board of Directors based upon the annual AFA Budget allocated by the Government of Alberta. Department staff evaluate applications according to eligibility criteria and prepare recommendations to the board. The AFA Board of Directors reviews all funding recommendations, and all decisions are final.

When will I hear?

Grant recommendations are made to the AFA board of directors. Successful recipients will be notified upon board approval, generally between four to six months from the application deadline.

Conditions

Your organization is only eligible to receive support from one AFA operating funding opportunity in any given year. Funding is intended for the activities planned for your organization’s next fiscal year based on information provided in your funding application.

Ineligible expenses for operating funding include, but are not limited to:

  • alcohol
  • amortization
  • GST expenses
  • fundraising expenses
  • bad debt and other paper losses
  • capital expenses

The AFA or our authorized representative may examine your financial and other records to ensure funding was used for its intended purpose:

  • funding recipients must return unused portions of their grant to the AFA
  • we may require your organization to return funds if reporting requirements are not met
  • if you do not meet reporting requirements, your organization may be ineligible for further funding from the AFA for a period of three years from the time the delinquency is resolved

The AFA Fair Notice Policy  applies to this funding opportunity:

  • we may cancel, suspend, reduce or demand repayment of your grant in circumstances where we are concerned with the viability of your organization

Funding Acknowledgement

Your organization must credit the AFA for financial support in any publicity prepared in relation to your organization’s activities, including electronic, print or visual material. 

  • if your organization fails to satisfy AFA recognition requirements, it may be subject to a 10% funding reduction in subsequent payments
  • subsequent infractions may result in ineligibility to apply for AFA funding opportunities

Download versions of the AFA logo and guidelines for usage.

Reporting

You are required to complete and submit satisfactory interim and final reports in GATE Front Office that demonstrates that funding awarded for the previous fiscal year was spent on the activities described in the application. If your organization does not intend to continue to seek AFA operating funding, you are still required to submit a final report.

Your organization’s interim report and final reports are due April 1 each year of the three-year grant cycle. We must receive your online report through GATE Front Office no later than 11:59 p.m. Mountain Time, unless the deadline falls on a statutory holiday or a weekend when it will be extended until 11:59 p.m. on the next working day. Please give the system time to process your application so we receive notification of your submission before the deadline falls.

Interim Report

GATE Front Office online forms

  • operations and programming statistical information for the year aligning with your organization’s most recent approved financial statements and that corresponds to your CADAC filing
  • current Board list

Attachments

  • copies of related promotional and publicity materials for the previous year, showing compliance with recognition requirements
  • listing of completed arts activities that corresponds to your last fiscal year
  • listing of planned arts activities for your current fiscal year
  • a material change report
  • your organization’s most recent annual financial statements including Balance Sheet, Statement of Revenues and Expenditures, and Statement of Cash Flows
    • up to $25,000 requires a financial statement approved and signed by three board members, including the treasurer
    • $25,001 to $50,000 requires a Notice to Reader financial statement provided by an independent, professionally designated accountant
    • $50,001 to $100,000 requires a Review Engagement statement provided by an independent, professionally designated accountant
    • more than $100,000 requires an Audited financial statement provided by an independent, professionally designated accountant
  • proof of filing for your most recent return to Alberta Corporate Registry

Final Report 

Your organization’s final report for the three-year funding cycle is due April 1 along with your new funding application. It must include the following.

GATE Front Office online forms:

  • operations and programming statistical information for the year aligning with your organization’s most recent approved financial statements

Attachments:

  • sample of promotional and publicity materials for the previous year, showing compliance with AFA recognition requirements
  • listing of completed art activities report aligning with your organization’s most recent approved financial statements
  • your organization’s most recent approved financial statements with Balance Sheet, Statement of Revenue and Expenditures, and Statement of Cash Flows – information must be updated in CADAC
    • Up to $25,000 requires a financial statement approved and signed by three board members, including the treasurer
    • $25,001 to $50,000 requires a Notice to Reader financial statement provided by an independent, professionally designated accountant
    • $50,001 to $100,000 requires a Review Engagement statement provided by an independent, professionally designated accountant
    • More than $100,000 requires an Audited financial statement provided by an independent, professionally designated accountant
  • reviews, gallery publications, invitations and/or catalogues in which projects are mentioned.
Helpful resources

Visit the Help and Resources section of our website to:

  • download the new Front Office User Guide
  • find additional resources for organizations
     

Download additional resources

Deadline information

Art Acquisitions by Application

Grant subtitle
Apply to have your artwork become part of the AFA Art Collection
Recipient type
Preview image
Facebook title
Art Acquisitions by Application program guidelines
Facebook description
Apply to have your artwork become part of the AFA Art Collection
Twitter title
Art Acquisitions by Application program guidelines
Twitter description
Apply to have your artwork become part of the AFA Art Collection
Expiry
Overview

This program supports Alberta's resident professional artists--individuals or ensembles--by purchasing their work for the permanent AFA Art Collection. Acquired artworks are showcased through AFA's outreach initiatives, including the Exhibition Loan Programs, Travelling Exhibition Program (TREX), Art Placement Programs, and the AFA art house.

Who can apply

Individual eligibility criteria

The AFA celebrates and supports diversity and is committed to creating equitable, inclusive, and accessible programs for all, free of barriers and discrimination. We recognize the unique contributions all artists make towards our community, and encourage applicants representing diverse communities including Indigenous peoples, racialized communities, women, people with disabilities, and the 2SLGBTQIA+ community.

To be eligible for this acquisitions program, you must be a resident of Alberta. This means you:

  • Are a Canadian citizen, permanent resident, or Protected Person with an open work or study permit from inside Canada
  • Have had your primary residence in Alberta for at least one full year before applying
  • Ordinarily live in Alberta for at least six months of each year.

Applicants must be in good standing with the AFA, with no outstanding projects or reporting obligations through any of the AFA's programs (i.e., AFA grant programs).

Current applicants to AFA grant programs and recipients of past AFA grants and awards are eligible to apply.

You must meet the AFA's definition of a professional artist. This means you must have participated in at least one public showing of your artwork and demonstrate an ongoing record of your artistic practice in your materials submitted. For more information on professional artist status, please see the AFA's Collections Development Plan.

Applicants must not be enrolled in any formal art-training program at the time of application. At least one full calendar year must have passed since graduating/completion of any formal art-training study before applying.

Artist residencies and PhD programs are considered eligible, provided they are self-directed and do not have a formal art-training component.

Ensembles of Artists

Ensembles of artists are eligible to apply provided that each member meets all the individual eligibility requirements listed above.

The ensemble must designate one artists as the primary contact and every member of the ensemble is required to complete and submit a Designation for Submission by a Commercial Gallery, Organization or Artist Agent form, designating the primary contact to act on their behalf.

Galleries/Agents

Applications from a gallery/agent are eligible if the featured artist meets all individual eligibility requirements and has signed a Designation for Submission by a Commercial Gallery, Organization or Artist Agent form.

Sole proprietorships must apply as a gallery/agent classification and the sole owner must complete the above Designation form.

Applicants may be required to provide additional information to confirm eligibility. This may include proof of residency and/or documentation of graduation from a formal art training program to determine eligibility. Other supporting materials may also be requested if needed to meet program requirements.

If you have questions about your or your gallery's eligibility, please reach out to us directly.

What does this funding support?

Artworks purchased through the Art Acquisition by Application program are included as part of the AFA Art Collection and made available for programming and public access through the AFA’s Travelling Exhibition Program, the online AFA Virtual Museum and AFA art house. The AFA Art Collection also functions as a key lending resource, providing artworks to public galleries, institutions, Government of Alberta offices, agencies, organizations, and not-for-profits through its Exhibition Loan Program, and Art Placement Program.

Eligible artworks must be:

  • Original artworks created by a living artist.
  • Produced within the last five years (calculated from the program deadline).
  • Suitable for any required travel for public display (including freight elevator access) and manageable by handling by 1-2 people.
  • In good physical condition.
  • Display-ready, with appropriate hanging mechanism or hardware if needed.
  • Priced at fair market value, based on the artist's past sales history and comparable works by peers. The AFA may request documentation to support the listed price.

Ineligible artworks:

  • The AFA no longer acquires film, video, moving image, digital media, or other time‑based media through this program.
  • Artworks that require immediate maintenance and are not display ready upon submission may be deemed ineligible. Please check your works to ensure they are free from the following conditions to maintain eligibility:
    • flaking or chipped paint, glaze, or other materials
    • curling, faded, ripped or otherwise damaged artworks
    • artworks with surface scratches or abrasions
    • artworks containing unstable materials that are not archival quality or are known to deteriorate over time
    • artworks that are soiled and require surface cleaning
    • artworks with warped or unstable stretchers

The following applications are also ineligible:

  • Student work or any artwork created while enrolled in a formal art‑training program.
  • Photographs or prints mounted directly onto aluminum, foamcore, or similar substrates.
  • Applied arts (e.g., gaming, architecture, interior design, commercial photography).
  • Graphic design, fashion design.
  • Published books containing artwork or photographs.
  • Reproductions or copies of original artworks (e.g., giclée prints).
  • Artworks using Indigenous imagery, themes, or stories without evidence of respectful engagement, appropriate permissions, or community protocols. Such works are considered appropriation and do not meet CARFAC’s Indigenous Protocols for the Visual Arts.

If you are unsure whether your artwork is eligible, you are encouraged to contact the AFA directly.

How to apply

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 pm Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. 

Please give the system time to process your application so that the AFA receives notification of your submission before the deadline date.

GATE username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline. 

Please include:

  1. Your full legal name (if you are applying as an individual).
  2. The common name of your business/organization and the legal entity name (if you are applying as a gallery or agent)
  3. Your email address.

The username and password will be sent to the person at the email address provided.

If you already have a GATE profile for another AFA funding program, you can use this profile to apply to the Art Acquisition by Application Program. 

For detailed step-by-step instructions on how to make a GATE application, please download an Art Acquisition by Application-specific GATE Front Office user guide.

Making an Application

A strong application describes the specific artworks submitted and gives context to the artworks and the artists’ practice through the supporting documents. 

  • You may submit up to five artworks in a single application. All artworks must be included in the same application.
  • Only one application per artist is allowed per annual intake.
    If two applications are submitted for the same artist (for example, one from the artist and one from a gallery), only the first application received will be reviewed. The second will be considered ineligible for that intake.
  • You may submit multiple pieces that collectively form a single artwork—such as a diptych, triptych, or series—as one artwork, as long as:
    • The components are not sold separately.
    • The price listed is one total price for the entire set.
  • Your application should include all the relevant information needed for adjudicators to assess the submission as a standalone item as the adjudicators may not be aware of your artistic practice outside of the materials submitted. 

The following formlets are required in GATE:

  • Accurate details about each piece (up to five artworks) submitted within the GATE Artwork Submission List. 

This includes the artist’s name, title, date of work completion, if the work is framed, the edition number (if applicable), price, dimensions, category, medium, support and information on varnish/protective finish.

For photographs or print-based works, please ensure edition numbers and relevant details are included in the application. 

You are not required to frame an artwork for the second stage viewing, however if the artwork is already framed and the materials are archival (acid free mats and frames), please submit the frame with the artwork and include the cost of the frame in the artwork price. 

  • An artistic statement about the piece in the Artwork Submission List. 

The artist statement should be specific to the artworks submitted in the application and should place artworks in the context of your wider practice. 

You should include any relevant information needed to help the review panel of adjudicators consider the works. If there are installation instructions or other relevant details that do not come across in the images and will help the adjudicator understand the work, please enter it into the “Artistic Statement about this piece” text box alongside your artistic statement. 

  • The exhibition history of the artworks submitted. 

This information highlights where the artwork has been publicly displayed and helps adjudicators assess its potential role in AFA outreach programming.

If the artwork has not been exhibited before, please indicate by noting “has not been exhibited before.” 

Attachments

The following attachments must be submitted within GATE:

NEW! 

  • A 300–500 word artist biography. An artist biography is now required and should be included as an attachment on the attachments page in GATE (attached as Image #28). 

The artist biography is used to help understand an artist’s practice and background. If the artwork submitted is purchased by the AFA, the biography will be posted to the AFA website with the artist’s permission.

  • A professional artistic resume (or CV/Curriculum Vitae). 

The AFA understands that the term “professional” is subjective and may look different depending on cultural backgrounds and traditions.

For the purposes of the Art Acquisition by Application Program, artists are asked to demonstrate their professional status through their artistic resume/CV and by meeting at least one of the mandatory professional artist criteria outlined in the AFA’s Collections Development Plan: 

  1. Specialized training:
    This can include formal education, apprenticeships, or self-taught expertise (in a manner appropriate to their art tradition).
  2. Peer recognition:
    They are acknowledged by other artists within their field as skilled and professional.
  3. Public presentation:
    They have a history of exhibiting their work in public, professional contexts, such as galleries, exhibitions, or other public spaces.
  4. Professional practice:
    They engage in artistic activities with the intent of creating and selling their work, often as their primary or a significant source of income.
  5. Commitment to their craft:
    They dedicate significant time and effort to their artistic practice, treating it as a serious profession rather than a hobby. 

An artistic resume/CV can include: 

  • Any formal or informal art education and training completed (art courses, workshops, or other instruction and any qualifications earned such as certificates, degrees, etc.).
  • Your exhibition history (list the dates and locations of any public displays of your artwork, including exhibitions featuring artworks beyond those submitted in this application.
  • Any formal or informal recognition from the visual art community you have received (list grants, awards, distinctions and any related art activities such as teaching, curating, critical writing, membership in art organizations).
  • A list of any public, corporate or other collecting bodies that have acquired artwork from you for their collections.
  • If your practice is less traditional or you have been active in other ways, a written explanation of your practice, experience and commitment to your art should be included as part of the artistic resume/CV.
  • A signed Designation for Submission by a Commercial Gallery, Organization or Artist Agent form (if applying as a gallery, agent or ensemble of artists).
  • Up to 20 Digital photographs of the artworks (4 MB maximum file size, jpgs, pdfs accepted). 

Digital images help the adjudication panel evaluate the physical qualities of submitted artworks and determine which pieces will advance to the second stage, in-person art viewing at the AFA offices in Edmonton.

Digital photographs need to include clear, high-quality images of the artworks that convey the materials, and the techniques used in the artworks. Poor or unclear images can impede a proper assessment of your work. 

Images should include all parts of the artwork (front and back and installation views) to accurately portray the artwork. 

If you are submitting installation images where there are other artists’ artworks or artworks that are not being offered to the AFA being included in the image, please indicate this in your artistic statement about the piece to avoid the panel including these in their assessment. 

Applicants may be asked for additional information about artworks as needed. 

How will my application be assessed?

Expert Panel Evaluation

All artworks submitted to the Art Acquisition by Application Program are reviewed, adjudicated and selected by an external three-person, peer jury (expert panel). Expert panelists are chosen based on their artistic expertise to provide the AFA with independent, informed perspectives and encourage excellence within the Alberta arts community. 

The Art Acquisition by Application Program utilizes a two-stage adjudication. 

  • Stage 1 is the initial review and assessment of all applications submitted to the program deadline. A shortlist of artworks to be considered in-person is developed at this stage.
  • Stage 2 is an in-person viewing of shortlisted artworks at the AFA offices in Edmonton. Please note that while there is no public access to the AFA offices, staff of the AFA may see submissions on site during the stage 2 adjudication process.

Artwork Evaluation Criteria

The Criteria Governing Acquisitions from the AFA’s Collections Development Plan is used to evaluate all Art Acquisition by Application submissions, ensuring a rigorous and consistent evaluation of artworks once an artist’s eligibility has been established. 

Each artwork will be individually assessed for inclusion in the AFA Art Collection based on the following four areas of criteria/considerations from the Collections Development Plan: 

Public Access: 

  • Is the artwork in a size and a medium that can be easily shown and shared with the public in the AFA’s TREX Program or Art Placement Program (ex: Can the artwork be handled and set up by 1-2 people)?
  • Is the artwork able to withstand extended travel and display in non-traditional spaces?
  • Is the artwork likely to be selected for use in the TREX Program, Art Placement Program or AFA’s Exhibition programs?

Care and Conservation: 

  • Is the artwork fragile or will it require ongoing conservation?
  • Will the artwork require specialized storage and significant long-term maintenance and care?
  • Will there be additional costs to transport, frame, or maintain the artwork?

Curatorial Considerations: 

  • Is the artwork relevant to Alberta’s history and the visual arts in Alberta?
  • Does the artwork show original ideas, artistic excellence or material skill?
  • Has the artwork been exhibited or made available to the public?
  • Has the artwork received any formal awards or other public recognition?

Development of the AFA Art Collection: 

  • Is the artist new to the AFA Art Collection?
  • If the artist is already included in the AFA Art Collection, does this artwork address a chronological, curatorial, or gap in medium within the Collection? 

Shortlisted Artworks

Edmonton and Calgary Drop Off Depots

  • Artists and/or their galleries are responsible for bringing any artworks selected for in-person viewing to a depot location in Edmonton or Calgary at their own expense. Depot dates and locations are finalized after Stage 1 is complete.
  • If your artwork is selected for Stage 2 and you are not able to meet the depot requirements in either of these locations, you can arrange to send the artwork/transport the artwork directly to the AFA at your own expense.
  • Submissions may need to be withdrawn if the artworks are on loan and cannot be removed from exhibition and/or are otherwise unavailable for in-person viewing.
  • If the artworks are not accepted for purchase by the AFA and you shipped the artworks directly to the AFA, the AFA will pay to return the artworks to the same location they were shipped from. 

Conservation Review

Artworks shortlisted for in‑person review are assessed for conservation and any condition issues before being presented to the expert panel adjudicators.

All artworks must be clean and in good overall condition. Any artwork found to be in poor physical condition or not meeting the eligibility criteria will be removed from further consideration and the artist notified.

Poor physical condition can include, but is not limited to, artworks with the following concerns:

  • flaking or chipped paint, glaze, or other materials
  • curling, faded, ripped or otherwise damaged artworks
  • artworks with surface scratches or abrasions
  • artworks containing unstable materials that are not archival quality or are known to deteriorate over time
  • artworks that are soiled and require surface cleaning
  • artworks with warped or unstable stretchers
When will I hear?

It is our aim that artists will be notified within three months of the application deadline of the outcome of the first-stage adjudication (shortlisted for stage 2 adjudication or unsuccessful for stage 2 adjudication).

Regardless, all applicants will be notified in writing of the result of their applications (whether successful or unsuccessful) within six to eight months of the application deadline.

Conditions

Exhibition requirements for shortlisted artworks

If artworks shortlisted for the second stage adjudication are booked for an upcoming exhibition, please contact us and let us know as soon as possible. 

An exhibition loan, according to the AFA's loan request deadlines, will need to be arranged if the work is purchased by the AFA.

Reporting

Art Acquisition by Application does not require a final report. 

Before an artwork is purchased, the artist/copyright owner of the artwork(s) must complete, sign and upload/send the AFA the following items:

  • A signed copy of the AFA’s “Reproduction/Exhibition Agreement” for each of the artworks to be acquired.
  • A digitally signed PDF “Acquisition Data Sheet” for each of the artworks.
  • An artist biography (500 words or less) to be posted on the AFA Art Collection’s website.
  • A detailed invoice including the following information:
    • payees’ legal names or business name matching the one in GATE,
    • itemized description of the purchase, and
    • price of artwork(s) and correct mailing address and contact information for payment.
    • Please also include the AFA’s information as the purchaser and do not add GST (as the AFA is GST-exempt).
  • the AFA will accept electronic signatures (e.g., Adobe e-signature) on the Acquisition Data Sheet.

Forms and templates for these documents will be provided to artists that have artworks being considered for purchase by the AFA.

Should you wish to receive payment through direct deposit, please use the Direct Deposit form:

Helpful resources

The holdings of the Alberta Foundation for the Arts Collection can be viewed online at the Alberta Foundation for the Arts Virtual Museum.

We gather general comments about the applications and share them on the Adjudication page. The expert panel does not record specific comments about individual applications.

Resources for using the GATE Front Office system:

The AFA recognizes many artists encounter barriers to application and reporting procedures.

Deadline information

Community Support Organizations Operating Funding

Grant subtitle
Annual funding for not-for-profit community organizations that provide arts programs and services.
Recipient type
Preview image
Facebook title
Community Support Organizations Operating Funding
Facebook description
Annual funding for not-for-profit community organizations that provide arts programs and services.
Twitter title
Community Support Organizations Operating Funding
Twitter description
Annual funding for not-for-profit community organizations that provide arts programs and services.
Expiry
Overview

This grant provides annual funding to eligible not-for-profit community organizations that provide arts programs and services to communities, including those with limited arts opportunities.

Who can apply

To be eligible for Community Support Organizations operating funding, you must:

  • have programming in artist support and development, artist training or public participation in the arts as your organization’s principal mandate as stated in its incorporation document

Your organization must:

  • be a not-for-profit organization
  • be registered and in good standing under the appropriate legislation and have been in operation in Alberta for at least two years
  • have at least 50% of the organization’s board members living in Alberta
  • demonstrate the ability to operate using good governance principles, effective administration practices,and a commitment to fiscal responsibility while maintaining its mandate
  • operate as a stand-alone arts organization at arms-length from municipalities, commercial enterprises, or organizations and institutions receiving annual operating funds from the Government of Alberta or its affiliates

Ineligible applicants

Organizations that are engaged primarily in competition-based activity are not eligible for AFA funding.

First-time applicants

If this is your organization’s first application for AFA Community Support Organizations operating funding, you must contact the AFA at least three months before the deadline for a preliminary eligibility assessment.

As a first-time applicant, your organization must provide approved financial statements that demonstrate the organization has positive net assets for the two annual fiscal periods immediately prior to application.

What does this funding support?

This funding is designed to support your organization’s operations, which are specific to your organization’s mandate, strategic and/or business plan and activities as described in your application and/or reporting.

AFA operating funding typically supports expenses such as:

  • administration
  • programming
  • salaries and fees
  • maintenance of equipment and fixed assets
  • promotion
  • other expenses as required to fulfill your organization’s mandate
How to apply

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that the AFA receives notification of your submission before the deadline falls.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Requests must be received at least five business days prior to the application deadline.

Please complete the GATE Front Office Registration form. Return as an email attachment to registrationAFA@gov.ab.ca, quoting the funding opportunity or grant program to which you are applying.

GATE Front Office usernames and passwords will be sent to the email addresses provided on the registration form.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

  • Contact List: Includes the primary contact for your application and signing authority for your organization
  • Applicant Contact Information: Includes street and mailing address
  • Organization Information: Includes the organization’s legal name, Alberta Registration number, incorporation date, and fiscal year-end
  • Organization Applicant Agreement: Includes the name and position of your legal signing authority
  • Current Board List: Includes names, titles, mailing addresses, contact information, and start dates for all current board members
  • Statement of Eligible Expenses: Using data from your most recent, board-approved financial statements, includes total expenses (eligible and ineligible), revenue, government grants, and membership information
  • Diligence Questionnaire: Ask questions about your programming, financial management, and stewardship

Attachments:                                                                                        

Attachments must be developed prior to application, using either original documents specific to your organization or preformatted AFA templates, and uploaded to your online GATE Front Office submission.

You’ll be required to complete and upload the following attachments:

  • Most recent, board-approved and signed annual financial statements, including Balance Sheet, Statement of Revenues and expenditures, and Statement of Cash Flows
  • Financial Statement Board Approval form, if required
  • Most recent proof of filing with Alberta Corporate Registry
  • List of planned activities for the coming year
  • Direct deposit form or void cheque; void cheques must include the full legal name and address of the organization​
How will my application be assessed?

Funding awarded through this opportunity is calculated for each organization through two components:

  • your organization’s eligible expenses
  • equitable distribution of available funds to all eligible applicants

Funding for Community Support Organizations is established by the AFA Board of Directors based upon the annual AFA Budget allocated by the Government of Alberta. Department staff evaluate applications according to eligibility criteria and prepare recommendations to the board. The AFA Board of Directors reviews all funding recommendations, and all decisions are final.

When will I hear?

Grant recommendations are made to the AFA board of directors. Successful recipients will be notified upon board approval, generally between four to six months from the application deadline.

Conditions

Your organization is only eligible to receive support from one AFA operating funding opportunity in any given year. Funding is intended for the activities planned for your organization’s next fiscal year, based on information provided in your funding application.

Ineligible expenses for operating funding include, but are not limited to:

  • alcohol
  • amortization
  • GST expenses
  • fundraising expenses
  • bad debt and other paper losses
  • capital expenses
  • other non-cash or in-kind expenditures

The AFA or our authorized representative may examine your financial and other records to ensure funding was used for its intended purpose:

  • funding recipients must return unused portions of their grant to the AFA
  • we may require your organization to return funds if reporting requirements are not met
  • if you do not meet reporting requirements, your organization may be ineligible for further funding from the AFA for a period of three years from the time the delinquency is resolved

The AFA Fair Notice Policy applies to this funding opportunity:

  • we may cancel, suspend, reduce or demand repayment of your grant in circumstances where we are concerned with the viability of your organization

Funding acknowledgement 

Your organization must credit the AFA for financial support in any publicity prepared in relation to your organization’s activities, including electronic, print or visual material. 

  • if your organization fails to satisfy AFA recognition requirements, it may be subject to a 10% funding reduction in subsequent payments
  • subsequent infractions may result in ineligibility to apply for AFA funding opportunities

Download versions of the AFA logo and guidelines for usage.

Reporting

You are required to complete and submit a satisfactory final report in GATE Front Office that demonstrates that funding awarded for the previous fiscal year was spent on the activities described in the application.

Your final report is due March 1.

We must receive your online report through GATE Front Office no later than 11:59 p.m. Mountain Time, unless the deadline falls on a statutory holiday or a weekend when it will be extended until 11:59 p.m. on the next working day. Please give the system time to process your application so we receive notification of your submission before the deadline falls.

Your organization’s final report must include:

GATE Front Office online formlets:

  • Statistical Report: Aligned with your organization’s most recent signed, board-approved financial statements and fiscal year end

Attachments:

  • Your organization’s most recent financial statements with Balance Sheet, Statement of Revenue and Expenditures, and Statement of Cash Flows; if your AFA grant was:
    • $25,000 or less, you must include at minimum a financial statement approved and signed by two board members plus your treasurer
    • $25,001 to $50,000, you must include at minimum a Notice to Reader financial statement provided by an independent, professionally designated accountant
    • $50,001 to $100,000, you must include at minimum a Review Engagement financial statement provided by an independent, professionally designated accountant
    • $100,001 or higher, you must include a full Audited financial statement provided by an independent, professional designated accountant
  • Copies of promotional and publicity materials from the previous year, showing compliance with AFA recognition requirements (scanned into one PDF file of no more than 4 MB)
Helpful resources

Visit the Help and Resources section of our website to:

  • download the new Front Office User Guide
  • find additional resources for organizations

You may wish to download the following resources to include as attachments with your application or final report.

For payment, you must attach a completed Direct deposit form or void cheque as part of your application:

  • Direct deposit form
  • please note that void cheques must include the legal name and address of the organization
Deadline information

Queen's Platinum Jubilee Scholarship for Visual Arts

Grant subtitle
This scholarship of $7,000 is awarded annually to a young Albertan visual artist.
Recipient type
Art discipline
Preview image
Facebook title
Queen's Platinum Jubilee Scholarship for Visual Arts
Facebook description
This scholarship of $7,000 is awarded annually to a young Albertan visual artist.
Twitter title
Queen's Platinum Jubilee Scholarship for Visual Arts
Twitter description
This scholarship of $7,000 is awarded annually to a young Albertan visual artist.
Expiry
Overview

One scholarship of $7,000 will be awarded annually by the Government of Alberta to a young Albertan visual artist who shows extraordinary talent and potential and who demonstrates clear educational or training goals.

Who can apply
  1. To be eligible for scholarship funding you must be a resident of Alberta. This means you:
    • are legally entitled to be or remain in Canada
    • have had your primary residence in Alberta for one full year before applying
    • ordinarily live in Alberta for at least six months each year with the exception of attending a formal program of study
  2. You must be 25 years or younger as of the application deadline.
  3. You must be enrolled in an eligible visual arts training program.
What does this funding support?

Eligible training programs

You must be enrolled in an eligible training program to receive this scholarship.

Eligible visual arts programs that will be accepted for assessment of educational or training merit are the following:

  • any level of undergraduate studies with a minor or major in visual arts
  • a recognized program or appropriate mentorship, workshop, master class, or course with a focus on visual arts

Graduate programs or their equivalents are ineligible for consideration.

Eligible genres

For the purposes of this scholarship program, eligible visual arts works that will be accepted for assessment of artistic merit include, but are not limited to:

  • drawing
  • painting
  • sculpture
  • printmaking
  • works in clay, glass, wood, metal, fibre, or any combination of these materials
How to apply

We only accept applications through Grant Administration Tracking and Evaluation (GATE) Front Office online application system.

We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls.

Please note:

  • applicants may submit only one application to the AFA each deadline across all disciplines
  • the AFA does not accept incomplete applications

We do not accept separate applications for the same project.

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to obtain your login information at least five business days prior to the application deadline.

Please include:

  1. your legal name
  2. the funding opportunity to which you are applying
  3. your email address

Your user name and password will be sent to the email address provided.

Application requirements for minors

If an applicant is under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement in GATE Front Office as the designate for the scholarship.

As the designate, you are responsible for:

  • the completeness and accuracy of the application in full
  • receipt and use of funding
  • serving as contact person for any inquiries relating to the funding

What to include in your application

Your application will include online forms to complete and attachments you must upload to your application.

Please note that applicants may be asked for additional information to determine eligibility or any other program requirements.

GATE Front Office online forms

  1. Applicant information: Legal name and confirmation of your status (minor/Albertan).
  2. Contact information for the applicant or their designate.
  3. Address: street and mailing address for the applicant.
  4. Project description: a brief project description (20 words), that includes the name of the educational program, and start and end dates of the training program.
  5. Applicant Agreement: this must be e-signed by the applicant or designate.

Attachments

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of project or scholarship applications.

It is the applicant’s responsibility to ensure that all attachments listed below are submitted with the application.

Please submit the following attachments:

  1. A letter by the applicant of no more than two pages in length that:
    • introduces the applicant and outlines their previous experience in the visual arts
    • outlines the applicant's interest in the visual arts
    • describes how the applicant will use the scholarship to develop their visual arts practice should the application be successful
    • introduces the applicant's visual arts submission
  2. A resume or curriculum vitae of no more than two pages in length that focuses on the applicant's artistic activity.
  3. A detailed description of the applicant's chosen visual arts educational or training program(s). Please note:
    • applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description and schedule for the training program or course of study
      -OR-
    • applicants who have not already been accepted into a course must submit a detailed description and schedule for the preferred choice, with two alternate program choices, including detailed descriptions and schedules for each choice
  4. A scanned copy of one of the following to provide legal proof of age:
    • certificate of birth
    • driver’s license
    • passport
    • certificate of Canadian citizenship
  5. A current and signed letter of reference, preferably from one of the following:
    • a high school, college or university instructor
    • a professionally produced or presented visual artist
    • another professional working in the visual arts 
  6. A one-page numbered inventory of all images submitted including title, medium, size, and year of execution, and in chronological order from the oldest to most recent work.
  7. A set of no more than 10 digital images of the applicant's work. Please note:
    • your file must be in PDF format and no larger than 4 MB in size
    • refer to the Helpful Resources section for instructions on how to prepare your images for upload
    • one media file sample is also permitted when applicable to your application

See "Format" below for submission guidelines

Format

Wherever possible, support material should be uploaded as an attachment into GATE Front Office (up to 4 MB).

For files too large to include as attachments in GATE Front Office, they may be submitted via email to vaAFA@gov.ab.ca as attachments or downloadable links:

  • please format your subject line: <your first initial, last name and project number>, e.g. "H.Lee VIPG-56-172631" 
  • please ensure link contains downloadable files (MP3 or MP4 preferred)

Alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1:

  • please include your first initial, last name and project number on the CD or USB
  • support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date
  • if you require return of hard copy materials, please also include a self-addressed stamped envelope
How will my application be assessed?

Staff convene an expert panel to consider all eligible scholarship applications submitted to each deadline. The expert panel assesses the merit of each application both on its own terms and in relation to all other applications received for a given deadline.

Assessment of a scholarship application is based on the following general criteria:

  • the applicant's artistic ability based on the artistic merit of the visual arts submission
  • the merit and appropriateness of the proposed program(s) in the context of the applicant's visual arts goals and interests
  • the impact of the proposed program(s) on the artistic development of the applicant
  • the applicant's achievements and experience in the visual arts and the visual arts community to date

Funding is not assured for any application.

Learn more about expert panels and how the AFA adjudicates funding requests for all programs.

When will I hear?

Successful recipients will be notified upon approval, generally between four to six months from the application deadline.

All applicants, successful and unsuccessful, will be notified of the outcome. No expert panel comments will be provided.

Conditions
  1. Only one $7,000 scholarship is awarded each year.
  2. The scholarship will only be granted if the successful applicant can prove enrollment in an eligible training program identified in the applicant's scholarship application.
  3. Failure to prove enrollment within 60 days of the award date may result in cancellation of the scholarship.
  4. The AFA, or our authorized representative, may examine a funding recipient's financial and other records to ensure that the funding is being, or was, used for its intended purpose. 
  5. If you have previously received an AFA grant, you must have met reporting requirements in order to be eligible to receive subsequent funding from the AFA.
Reporting

Within 60 days of the award date, you must provide confirmation of enrollment to the eligible training program identified in your application via email to vaAFA@gov.ab.ca

No other reporting requirements are associated with this scholarship. 

Helpful resources

The Queen's Platinum Jubilee Scholarship for the Visual Arts was established by the Government of Alberta in 2002, and updated in 2022, to commemorate the accession of Queen Elizabeth II to the throne and her service to the Commonwealth.

For assistance with this scholarship application, please call the AFA at 780-427-9968 during regular business hours or email the Arts Development Consultant listed below. Toll-free calls can be made by first dialing 310.0000.

Other useful information

The AFA recognizes many artists encounter barriers to application and reporting procedures.

Deadline information

Visual Arts and New Media Individual Project Funding

Grant subtitle
This funding provides up to $18,000 to support a specific visual arts or new media project.
Recipient type
Art discipline
Preview image
Facebook title
Visual Arts and New Media
Facebook description
This funding provides up to $18,000 to support a specific visual arts or new media project.
Twitter title
Visual Arts and New Media
Twitter description
This funding provides up to $18,000 to support a specific visual arts or new media project.
Expiry
Overview

This funding provides up to $18,000 to support development of individual Alberta artists, arts administrators, or an ensemble of artists by providing funding for a specific visual arts or new media project.

Who can apply

Individual eligibility criteria

The AFA celebrates and supports diversity and is committed to creating equitable, inclusive, and accessible programs for all, free of barriers and discrimination. We recognize the unique contributions all artists make towards our community, and encourage applicants representing diverse communities, including Indigenous peoples, racialized communities, women, people with disabilities, and the 2SLGBTQIA+ community.

To be eligible for individual project funding, you must be a resident of Alberta. This means you:

  • are a Canadian citizen, permanent resident, or Protected Person with an open work or study permit from inside Canada
  • have had your primary residence in Alberta for at least one full year before applying
  • ordinarily live in Alberta for a least six months of each year with the exception of attending a formal program of study

You must be in good standing with the AFA with no open or outstanding projects or reporting to apply. Previous grant recipients must ensure all final reporting has been approved by the AFA before new applications are accepted.

Applicants, including ensembles or collectives, must not be incorporated under either provincial or federal legislation.

Collaborating artists, ensembles, and collectives

Collaborating artists, ensembles, and collectives are eligible to apply to this program if all project co-owners meet the individual eligibility criteria as defined above. 

The AFA defines project co-owners as:

  •  those who share in the ownership or copyright of the created work
  • those who have a significant financial stake in the project

For the purposes of this funding opportunity, in addition to the lead applicant, co-owners include, but may not be limited to, the following:

  •  visual artists
  • curators
  • directors (time-based or performative media)
  • composers or writers (audio or text-based work)

Unless identified as retaining ownership or copyright of the work, contributors who are not normally considered co-owners include, but may not be limited to, the following:

  •  studio assistants
  • technicians
  • Mentors, Elders, and Knowledge Keepers

Project co-owners must select a lead applicant to submit the application. The lead applicant must ensure all co-owners are listed in the application and is responsible for submitting the complete application before the program deadline.

If the project is approved for funding, the lead applicant is also responsible for receiving and managing any funds and completing any related reporting for the project.

If you are unsure whether an artist should be listed as a co-owner in your application, please contact your Arts Development Consultant as listed below.

 

What does this funding support?

Please note, AFA funding is not assured for any project.

Eligible genres

For the purposes of this funding opportunity, eligible visual arts and new media projects include:

  • drawing
  • painting
  • sculpture
  • printmaking
  • fibre art
  • ceramics
  • photography
  • fine craft
  • mixed media
  • installation art
  • public art
  • media and/or computer-assisted art

Types of projects

Through this opportunity, you may apply for project funding to support artistic activities in:

  • art production
  • marketing
  • research
  • training and career development

Art production includes the development, creation, and production of any visual arts work. Projects should be confined to a distinct phase of a work, such as:

  • artistic creation
  • exhibition
  • crating and shipping
  • creative residencies
  • curation

Alberta individual artists that have been contracted by commissioners to create a specific work are eligible to apply for project support through this funding opportunity.

Marketing includes a program of activity for a specific period that promotes, advertises or disseminates work created by Alberta visual artists, and/or develops audiences for the artist's work.

Eligible projects include, but are not limited to:

  • attending an exhibition opening, visual arts festival, workshop or award presentation by invitation
  • projects that promote and market media art

Research includes a program of activity for a specific period of time that supports or results in the development of a visual arts/new media project.

Training and career development includes enrollment in a course or program of study designed to develop an artist's training in visual arts and new media, and/or arts  administration.

Eligible projects include, but are not limited to:

  • post-secondary study
  • workshops
  • master classes
  • retreats
  • mentorship programs

Eligible expenses

You can receive up to $18,000 to support your project. You may apply for up to 100% of eligible expenses that are directly related to carrying out your proposed project.

These expenses may include, but are not limited to:

  • contracted artist and technician fees
  • commission fees
  • production, including materials and supplies that are appropriate for the development of the project
  • promotion and publicity
  • transportation and accommodation
  • tuition or training fees
  • royalties
  • administration and contract fees
  • basic living/subsistence expenses (housing, local transportation, food, childcare, dependent care) up to $3,000/month
  • other expenses and supplies considered by the AFA to be reasonable and necessary

Ineligible projects

Additional expenses and activities that are ineligible for AFA project funding include:

  • expenses for capital purchases, such as buildings or property, or for capital development, studio construction or renovations
  • expenses for equipment such as computers, software, cameras, lighting and audio equipment that can otherwise be rented and/or have a use beyond the life of your project
  • recreational training projects
  • thesis exhibitions, graduate films and other specific component activities undertaken as part of a course of study
  • applied arts such as gaming, architecture, interior design, commercial photography, graphic arts and design and/or fashion design
  • contracts for ongoing activities or artists pursuing projects similar in scope to usual activities with the commissioner
  • expenses already incurred prior to the application submission, including grant writer fees
How to apply

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) Front Office online application system. We must receive your online application through GATE Front Office no later than 11:59 p.m. Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 

  • applicants may submit only one application to the AFA each deadline across all disciplines
  • the AFA does not accept incomplete applications
  • applications must be received prior to the commencement of the project
  • projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group
    • we do not accept separate applications for the same project

GATE Front Office username registration

First-time applicants will require a GATE Front Office username and password. Email us at registrationafa@gov.ab.ca to get your login information at least five business days prior to the application deadline.

Please include:

  1. your legal name
  2. the funding opportunity to which you are applying
  3. your email address

Your username and password will be sent to the email address provided.

What to include in your application

For detailed step-by-step instructions, please download the GATE Front Office user guide.

GATE Front Office online formlets:

  • applicant information: Legal name and confirmation of your status (minor/Albertan)
  • if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding, and be responsible for:
    • the completeness and accuracy of the application in full
    • receipt and use of funding
    • reporting on the use of funds
    • serving as contact person for any inquiries relating to the funding
  • contact information for primary applicant
    • ensembles must designate one contact person for all requirements of the grant as the primary applicant
    • this designated individual must e-sign the Applicant Agreement
  • address: Street and mailing address for the primary applicant
  • general information: Confirmation of the application category (art production, marketing, research, or training/career development) and applicant status (individual/ensemble)
  • project description: A brief project description (20 words) and project start and end dates
  • project co-owners: A listing of the project co-owners involved in the project, their position or role, and confirmation of Alberta Residence
  • individual applicant agreement: A declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
  • project expenses: A listing of project expenditures in Canadian dollars
  • project revenue: A listing of non-AFA revenues in Canadian dollars
    • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $18,000

Attachments:

The GATE Front Office attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects (e.g. marketing plan for a marketing project). It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application according to project type.

Please submit the following attachments for all types of applications:

  • an artistic resume of no more than four pages that includes a list of exhibitions and other relevant artistic history
    • resumes of all project co-owners involved in the project
  • Detailed project description, including an outline of the objectives, planned activities, timelines, and expected results and impact on the applicant's artistic development
    • in keeping with oral traditions, Indigenous project descriptions are welcome as oral submissions no longer than 3 minutes in length
    • for more information on how to submit oral project descriptions, contact the Arts Development Consultant for this program, prior to the application deadline, at the contact information below.
  • one complete file containing no more than 10 images of completed work done within the last five years
    • your file must be in PDF format and no larger than 4 MB in size
    • refer to the Helpful Resources section for instructions on how to prepare your images for upload
  • one media file sample is also permitted when applicable to your application (see format requirements below)

Please also submit the following attachments, as applicable:

  • commission applicants are encouraged to submit a completed and signed contract with the commissioner and a plan for the exhibition, presentation, display, publication, screening or performance of the commissioned work
  • applicants who have been accepted into a specific course must provide proof of acceptance and a detailed description, schedule and budget for the training program or course of study
  • applicants who have not already been accepted into a course must submit a detailed description, schedule and budget for the preferred choice
    • two alternate program choices should be submitted, with detailed descriptions, schedules and budgets for each choice
  • official invitations, confirmations or itineraries
  • marketing plan
  • letter of reference
  • resumes for other project co-owners
  • additional support materials that may assist in the assessment process
    • all additional support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

  • all video and audio files must be Windows compatible, MP3 and MP4 files are preferred
  • wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
  • for video and audio files too large to include as attachments in GATE, they may be submitted via email to vaAFA@gov.ab.ca as email attachments or downloadable links
    • please format your subject line: <your first initial, last name and project number>, eg. "H.Lee VIPG-56-172631"
    • please ensure link contains downloadable files (MP3 or MP4 preferred)
  • alternatively, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1
    • please include your first initial, last name and project number on the CD or USB
  • support material must be submitted or postmarked no later than 11:59 p.m. Mountain Time on the deadline date
How will my application be assessed?

This funding is administered at the discretion of the AFA board on a project-by-project basis.

Staff convene an expert panel to consider all eligible grant applications submitted to each grant deadline. The expert panel assesses the merit of each application both on its own terms and in relation to all other applications received for a given deadline.

 Assessment of a project is based on the following general criteria:

  • the impact of the project on both the applicant and the artistic genre in Alberta
  • the artistic, educational or promotional merit of the project
  • the appropriateness of the project budget showing commitment from all partners as applicable
  • the ability of the applicant to carry out the proposed project

Assessment also takes into account the applicant's:

  • artistic and technical ability to carry out the proposed project
  • level of training, experience and expertise
  • performance and achievements to date
  • personal objectives

All expert panel recommendations are reviewed by the AFA board and all decisions are final. Funding is not assured for any project.

Learn more about expert panels and how the AFA adjudicates funding requests for all programs.

When will I hear?

Grant recommendations are made to the AFA board of directors. Successful recipients will be notified upon board approval, generally between four to six months from the application deadline.

We gather general comments about the applications and share them on the Adjudication page. The expert panel does not record specific comments about individual applications.

Conditions

Funding is intended for the purposes described in your application. By accepting funding, you agree to undertake the project as proposed in your original project description.

If you do not receive the full grant amount requested, you are still required to complete the project as proposed if you accept the grant:

  • you must return the grant funds if the project cannot be completed as proposed

If you require a change to your project including outcomes, location or an extension to your final report due date:

  • you must submit a request in writing for approval by the AFA
  • the request must be submitted prior to the change being made and/or before your project completion date
  • the AFA may consider a single extension per funding opportunity

Funding recipients are responsible for informing the AFA of how funds were spent and outcomes of the project:

  • you must return funds if reporting requirements are not met
  • you must return unused portions of funding to the AFA

Any funding recipient who does not provide a report prior to the date noted in the successful notification document, or does not fulfill any conditions associated with a grant or whose report is not approved will be made delinquent and ineligible for further funding from the AFA for a period of three years from the time the delinquency is resolved.

New applications will not be accepted until your previous project is completed and the final report is received and approved by the AFA.

Previous funding recipients must have met reporting requirements in order to be eligible to receive subsequent funding from the AFA.

The AFA, or our authorized representative, may examine a funding recipient's financial and other records to ensure that the funding is being, or was, used for its intended purpose. 

We require a complete and satisfactory final report submitted to GATE that demonstrates that funding was spent on the activities described in the application.

Funding acknowledgement

Whenever possible, you must acknowledge the AFA for financial support in any publicity prepared in relation to the project, including electronic, print, or visual material.

Download versions of the AFA logo and guidelines for usage.

 

Reporting

In your final report, you must complete the following GATE Front Office formlets:

  • Individual Project Evaluation with a completed project outcomes questionnaire
     
  • Project Expenses with a complete and accurate financial accounting for final project expenses in comparison to the original budget submission
  • Project Revenues with a complete and accurate financial accounting for all revenues received for the project

Include the following mandatory attachments as part of your final report:

  • One of the following samples of work produced, performed, or created from the following list
    • submit one file of 1-10 visual images representative of your completed project
    • submit one audio file representative of your completed project
      • files must be no longer than 5 minutes in length, in MP3 or AAC format, and no larger than 8 MB in size
    • upload a list of work produced into GATE Front Office and submit one video file representative of your completed project as an attachment or link to a downloadable file to vaAFA@gov.ab.ca
      • files must be no longer than 5 minutes in length, in MP4, AVI, MOV, MPEG, or WMV format
      • please see Format section (above in How to apply) for detailed submission instructions, including how to submit video files when appropriate to your project reporting
  • if your project was for marketing, include proof of touring costs (i.e. receipts or itinerary) or sample of promotional material in lieu of visual, audio, or video sample
  • if your project was for training or career development, include your tuition receipt in lieu of visual, audio, or video sample

When applicable, include:

  • Samples of promotional materials related to the project, such as social media or website screenshots, posters, and/or programs showing funding credit to the Alberta Foundation for the Arts where appropriate
  • Samples of reviews, interviews, publications, or other media in which the project was mentioned
  • Other support material, if applicable, such a travel itinerary, confirmation of attendance at an event, invoices for studio time, other production costs, etc.
Helpful resources

Visit the Help and Resources section of our website to:

  • download the new Front Office User Guide
  • read application tips for individual artists that will help you write a stronger grant application
  • find tips for developing digital images to attach to your grant application

Working on your project budget? Download budget examples for Visual Art and New Media individual project funding  to help guide you.

You may wish to add video support materials to your application. Make sure your materials meet AFA technical requirements:

Project grant recommendations are made by Expert Panels. Their comments can be useful tips to help you improve your application.

The AFA recognizes many artists encounter barriers to application and reporting procedures.

Deadline information