GATE will be undergoing maintenance on Nov. 27-28. As such, the deadline for Arts Presenting applications is now Dec. 2 @ 11:59 pm. Read more in News.
AFA recognizes this is an extremely difficult time for Alberta's arts sector. Learn more about our COVID-19 response here.
This program provides support for individual Alberta artists or an ensemble of artists through the purchase of their artwork as a permanent part of the Alberta Foundation for the Arts Collection.
This program will only consider submitted artwork by Alberta artists who meet the three mandatory criteria for CORE artists as described in the AFA’s Collections Development Plan.
To be eligible for this acquisitions program, you must be a resident of Alberta. This means you:
Current applicants to AFA grant programs and recipients of past AFA grants and awards are eligible to apply to the Art Acquisition by Application Program each deadline providing they are in good standing with the AFA and meet the program eligibility requirements.
Ensembles are eligible if they are made up of members who meet the individual criteria.
To be eligible for this acquisitions program, you cannot be currently enrolled in a formal art-training program. This means a minimum of one full calendar year must pass between graduation from any formal art-training study and application to the program.
Submission from a gallery/agent will only be eligible if the artist meets all eligibility requirements and has signed a Designation for Submission by a Commercial Gallery, Organization or Artist Agent form.
Applicants may be asked for additional information to determine eligibility, or any other program requirements when applicable.
Through this opportunity, you may apply to have your artworks purchased to become part of the AFA’s permanent Art Collection. View artwork currently included in the AFA Collection.
The AFA acquires artwork at fair market value. Fair market value is established by the record of sales of the artwork of the specific artist and comparable artwork by other artists who are peers working in similar media.
Artworks in one or more of the following categories are eligible for submission:
Eligible artworks must be physically available for viewing at the Capital Arts building in Edmonton, should the program expert panel request to see them. Exceptions for large works may be considered on a case-by-case basis.
Artworks must have been completed within the last five years (calculated from the April 1st deadline)
The AFA will consider a maximum of five artworks per artist. Please note that all artworks must be included in the same application.
If an artwork is comprised of more than one part/component where the individual parts/components can also be sold separately, it must be submitted as one artwork with one purchase value placed on it or five artworks must be selected from the whole, each submitted with an individual price.
Time based media artworks should be independently produced where the artist maintains ownership and creative control of the artwork. Artworks should be intended for a non-commercial, non-industry audience.
Only one application per artist can be submitted:
The AFA will not consider artwork produced during workshops or seminars, during the time of formal art-training study, or resulting from art courses involving formal instruction.
Applied arts such as gaming, architecture, interior design, commercial photography, graphic arts and design and/or fashion design are not eligible for submission.
New media works produced for commercial purposes are not eligible.
Published books of photography images are not eligible for submission.
We only accept applications through the Grant Administration Tracking and Evaluation (GATE) online application system. We must receive your online application through GATE no later than 11:59 pm Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day. Please give the system time to process your application so that the AFA receives notification of your submission before the deadline falls.
First-time applicants will require a GATE username and password. Email us at registrationafa@gov.ab.ca to get your GATE login information at least five business days prior to the application deadline. Please include:
The GATE username and password will be sent to the person at the email address provided.
The GATE attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects. It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application. Wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB).
Images must be submitted and labelled as follows:
All video and audio files must be Windows compatible, MP3 and MP4 files are preferred.
If your support material is too large to submit, please mail a hard copy CD or USB to 10708 – 105 Ave, Edmonton, AB, T5H 0A1. Please include your first name, last name and project number on the CD or USB.
Supplementary material sent by mail must be postmarked no later than 11:59 p.m. Mountain Time of the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day.
Applicants may be asked for additional information.
Department staff provides consultative and administrative services to the AFA. They will convene an expert panel to assess all applications according to artistic merit and make recommendations to the AFA Board.
The expert panel process involves a three-stage process:
The expert panel reviews all eligible artworks and selects artworks to be viewed in person at the Stage 2 & 3 adjudication.
Assessment of artworks are based on the following criteria:
Department staff notify successful applicants for second stage expert panel adjudication. Artists must arrange for their artworks to be delivered to one of two depot locations (in Edmonton or Calgary), from where Arts Branch staff will collect them. Artworks are reviewed in Edmonton. Artists and Galleries are responsible for ensuring artworks are adequately wrapped for transport to depot to ensure artworks’ safety.
Department staff review the shortlisted artworks to ensure works are in accord with the Collections Development Plan, including;
The expert panel members view and review the shortlisted artwork in a gallery setting. Artworks are assessed again and selected artworks are prioritized for purchase, based on the criteria from Stage 1.
Proof of fair market value may be required from artists selected for the Stage 3 expert panel.
Artworks not selected for purchase are retuned to artists at a second depot in Edmonton and Calgary.
All expert panel recommendations are reviewed by the AFA and all decisions are final.
Artists whose artworks are not requested for Stage 2 will be notified within three months of the application deadline. All applicants will be notified in writing of the result of their applications within six months of the application deadline.
We gather general comments about the applications and share them on the Adjudication page. The expert panel does not record specific comments about individual applications.
If artworks called in to the second stage adjudication are booked for an upcoming exhibition, please let the Art Collections Consultant - Acquisitions know as soon as possible. An exhibition loan will need to be arranged if the work is purchased by the AFA.
Before an artwork is purchased, the artist/copyright owner of the artwork(s) must complete, sign and upload an Reproduction/Exhibition Agreement, a fully completed Acquisition Data Sheet, and an invoice through the GATE system.
These documents must be received by the date indicated in the letter of confirmation. Scanned copies of artists’ original signatures are eligible for submission. Electronic signatures (e.g. Adobe e-signature) will not be accepted.
Artworks selected for purchase are evaluated for conservation concerns before acceptance into the AFA Collection. Artworks must be in good condition and free from inherent vice.
For new media or time-based media artworks, the following will be required to complete the purchase:
HD video should not be anamorphic and should be in resolutions of either 1920 x 1080 or 1280 x 720 with square pixel aspect ratios. Artists working in PAL environments must also provide an NTSC version.
Acceptable formats for digital video works are:
Art Acquisition by Application does not require applicants to complete a final report.
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