Executive Director - The Calgary Civic Symphony

Reporting to the Board of Directors, the Executive Director will be responsible for the following:

Planning and administration

• Advises, assists, and implements the strategic plan of the CIVIC in partnership with the Board of Directors.
• Attends all Board and Committee meetings and ensures local, provincial, and federal regulations are being adhered to as a non-profit organization in good standing.
• Undertakes the development and documentation of policies and procedures and improvements to organizational structure.

Volunteers and contract personnele management

• Serves as the direct manager of all contracted personnel, both Administrative and Artistic, in collaboration with the Artistic Director, and relying on the resources of the Board of Directors where appropriate.
• Manages volunteer resources effectively and efficiently.

Fundraising and community relations

• Ensures effective communication and advocacy with the CIVIC's constituencies: volunteer groups, other arts organizations, public agencies, government agencies, venues, and the public to create positive relationships and outcomes for the CIVIC.
• Partners with the Board of Directors in achieving and surpassing fund-raising goals, including major donors, annual fundraising drive, corporate sponsorships, special events, endowment campaigns, planned giving program, and identification and cultivation of new donors.
• Ensures contributions are recognized appropriately and maintains complete and accurate records of financial support.
• Prepares and submits grant applications and reports to foundations, corporations, and government agencies.

Artistic administration

• Participates in the development, implementation, and monitoring of the orchestra’s artistic objectives including selection and contracting of guest artists, guest conductors, performing groups, and programs. 

Concert production

• Ensuring that all aspects of concerts from a producing point of view are handled smoothly.
• Developing and maintaining effective relationships with Arts Commons for the booking and planning of rehearsals and concerts, including ticketing, marketing, FOH services and calendar bookings.
• In consultation with the Artistic Director/Conductor, develops an annual master plan for orchestra operations, including rehearsal schedules, local and run-out concerts, program themes and ideas, special events, broadcasts, and audience development.
• Ensures that rehearsals and concerts are properly staffed with support personnel and attends all concerts and when required attends rehearsals.
• Manages effective communications with the orchestra, Board, members, supporters and donors and the preparation of the concert programs.

Marketing and communications

• Collaborates with the Marketing and Communications Committee to develop and implement a marketing plan for subscription campaigns and for individual performances, using appropriate advertising and publicity to achieve maximum season and single ticket sales.
• Maintains relationships with media contacts and secures both paid and unpaid content.
• Ensures communications with the orchestra, board and members and preparation of the concert program.

Finance

• Ensures that accurate books of accounts are maintained and proficiency with QuickBooks Online is preferred.
• Maintains bank accounts as directed by the Board.
• Prepares and submits for approval annual operating budgets and manages the day-to-day finances of the CIVIC within approved budgets, including opportunities to improve processes and effectiveness.
• Collaborating with the Treasurer and the Finance & Audit Committee, prepares quarterly and per concert monthly financial statements, including cash flow projections, and revenue/expenses vs budget, for Board review and member approval.
• Ensure that grants and Casino funds are spent in accordance with grant and AGLC guidelines and that all reporting requirements are met.

Leadership

• Collaborating with the Artistic Director/Conductor, the Executive Director will articulate and portray a clear vision that demonstrates the CIVIC’s values.
• Developing with the Artistic Director/Conductor and implementing a performance strategyconsistent with the Calgary Civic Symphony’s strategic plan that supports its unique and varied programming.
• Collaborating with the Artistic Director/Conductor to ensure there is clear, open communication and coordination between the various artistic, administrative, and operational functions.
• Monitoring the external environment for changes that could affect the CIVIC's success, advising the Board of such changes, and in collaboration with the Artistic Director/Conductor developing and implementing appropriate strategic responses. 

Board relations

• Establishes a strong and collaborative working relationship with the Chair and Board and participate as a non-voting ex-officio member of the Board and its committees as required.
• Meets regularly with the Chair and reports to the Board as required on strategic initiatives, finance, operations, audience development, fundraising and other areas as required.
• Assists in the preparation of all materials for board and committee meetings and ensures that Board minutes are recorded, and all corporate returns are filed on a timely basis, including municipal, provincial, and federal reporting requirements.
• Collaborates with the Board to develop and implement governance policies and ensure the Board is made aware immediately of any concerns which could affect the operations or reputation of the CIVIC.

Core traits and characteristics

• The next Executive Director of the CIVIC will have high emotional intelligence, be an exceptional leader who is future focused and embraces change management and organizational growth.
• The successful candidate will have leadership experience and a demonstrated record of increasing success in the field of music or arts-related non-profit organizations and have an appreciation of classical music.
• The Executive Director of the Calgary Civic Symphony will be a motivated ambassador and will want to build on community relationships as a strong advocate for the CIVIC in a dynamic community.
• The ideal candidate will be comfortable engaging in conversations that build effective partnerships, raise levels of engagement, and advance innovative approaches to artistic, educational, and community needs.
• Embodying integrity and authenticity, the Executive Director will embrace a healthy organizational culture based on collaboration and strategic partnerships.
• Insightful and resourceful in leveraging financial, human, and technological resources, the Executive Director will be a highly evolved communicator both internally and externally who is skilled at fundraising, advocacy, and government relations.
• A highly influential individual who can fruitfully mobilize artistic and social resources, the Executive Director will be an inspirational leader, proven business manager, and skilled relationship builder - with a commitment to exceeding expectations.
• The Executive Director will bring an affinity for the CIVIC’s mission and vision and a passion to positively impact the organization’s long-term success.

Other key traits and characteristics of the role

Leadership – Organizing and influencing people to believe in a vision while creating a sense of purpose and direction.
Decision Making – Analyzing all aspects of a situation to make consistently sound and timely decisions.
Project Management – Identifying and overseeing all resources, tasks, systems, and people to obtain results.
Negotiation and Diplomacy– Listening to many points of view and facilitating agreements between two or more parties while effectively and tactfully handling difficult or sensitive issues.
Creativity & Innovation – Creating innovative approaches, programming, process, technologies and/or systems to achieve the desired result.
Futuristic Thinking – Imagining, envisioning, projecting, and creating what has not yet been actualized.
External Stakeholder Focus – Anticipating, meeting and or/exceeding stakeholder needs, wants and expectations.
Self Starter and Personal accountability – Demonstrating initiative and willingness to begin working while being answerable for personal actions.

Compensation

Compensation will be commensurate with experience and skills consisting of a salary range of between $70,000 - $80,000 annually. While the Executive Director role is a full-time position based on a regular work week, hours of work and schedules may vary. Professional development and continued education are supported. A condition of employment will be a clear criminal records check.

Education and experience

• University degree in a related discipline, or equivalent relevant experience in arts management, marketing, or fundraising.
• Minimum three years’ experience in a senior management position in a non-profit environment
• Demonstrated experience working with a Board of Directors
• Exceptional verbal and written communication skills and computer proficiency

Application instructions

The CIVIC’s Executive Director Search is led by Martin Bragg and Nicola Dawes of Martin Bragg & Associates. To apply in confidence, please email your letter of interest and resume to Martin Bragg & Associates at calgarycivic@mbassociates.ca.

Qualified candidates are encouraged to apply, and all applicants will receive an acknowledgement of their application. The review of applications will begin immediately and the deadline for applications is April 29, 2024. No phone calls, please.

Prospective applicants are encouraged to review the Calgary Civic Symphony’s website is www.calgarycivicsymphony.ca prior to submitting materials for consideration.