Three CIFF contracts: Logistics Coordinator, Technical Assistant, Projectionist

Date: Jul 3, 2018

The Calgary International Film Festival's mission is to entertain and engage audiences by curating the most innovative and compelling films, and creating remarkable festival experiences.

The festival is a 12-day showcase of up to 200 multi-genre films from Canada and over 40 other countries, hosting gala events, screenings, award ceremonies and special presentations. Additionally, the festival co-presents other programs, such as Doc Soup, throughout the year.

The Calgary International Film Festival seeks to fill three contract positions for this summer's festival:

Descriptions of positions below. Click the links above to jump to specific job descriptions.

Logistics Coordinator

Role

The Logistics Coordinator is responsible for the festival’s transport of equipment, and the tracking and setup/strike of all festival materials and displays.

Responsibilities include:

  • Production Vehicles
    • Coordinate the rental, pick up and return of vehicles from/to rental company
    • Ensure secure overnight parking of rented vehicles, and for other times when not in use
    • Work proactively with all departments to anticipate all transportation needs of materials and equipment in advance of the festival
    • Transport all materials and equipment on behalf of all departments
    • Be on-call to field any additional last minute transportation requests that may arise from any department from time to time
  • Distribution and tracking of materials
    • Create and implement a packing system (itemized inventory and packing lists, sign in/out protocols, etc.) to ensure adequate location tracking of all festival materials and prevent lost/missing items
    • Return all equipment and materials to the Festival office (if owned) or to source (if rented/borrowed) at the end of the festival
  • Set-ups & strikes
    • Participate hands-on in setups and strikes of materials, signage and displays (including red carpets & step-and-repeats) in support of all departments before, during and after the festival, including (but not limited to):
      • Promotional events & media conferences
      • Festival Box Office
      • Guest Relations welcome station
      • Galas and special events
      • Red carpets and step-and-repeats
      • Artist lounge
      • Filmmaker Interaction Series events
    • Manage a team of volunteers and/or coordinate venue volunteers as required to assist with setups and strikes
    • Manage a team of Mover Crew volunteers to assist with moving festival equipment
    • Participate in volunteer training as required
  • Contribute to post-mortem process and meetings
  • Provide detailed post-mortem notes and archived files (hard and electronic) relevant to the position and the work accomplished following the festival

Qualifications

  • Outstanding collaborator and team player
  • At least two years’ professional experience in festival and event production
  • Experience procuring, scheduling and transporting materials, equipment, personnel and services for a large festival
  • Experience using project/event management database systems; quick learner of new systems
  • Experience running casual set up and strike crews
  • Exceptional problem-solver
  • Excellent communication skills, both verbal and written
  • Ability to multitask, and to work calmly and excel under tight timelines
  • Proficiency in standard Office software applications
  • Ability to participate ‘hands on’ in set ups and strikes, such as lifting and pushing objects of up to 50 lbs
  • Proficient in the use of simple tools (e.g. wrench, screwdrivers, drills, etc.)
  • Valid driver’s license, able to provide a clean driver’s abstract, and qualified to drive a rental vehicle (thus be 25 years of age or older)
  • First Aid training is an asset

Employment Type: Fixed Term Contract
Start Date: Starts August 16, 2018; ends October 15, 2018
Hours: Varying throughout contract. Estimated average of 12 hours per week in August; 28 hours per week in the first half of September, and full time and above during the festival (September 19 - 30), which includes long days, evenings and weekends on-site; concluding with 14 hours per week for the remainder of the contract. Involves evenings and weekends, especially during the festival.
Reporting to: Technical Manager
Supervising: N/A
Salary/fee: $5,200 flat for the contract

To Apply

Email a resume and cover letter in a single document to hr@calgaryfilm.com by Monday, July 16, 2018. Please use “Logistics Coordinator” as the email subject line. We thank everyone who applies for their interest, but only applicants selected for an interview will be contacted. No phone calls, please.

Technical Assistant

Role

The Technical Assistant reports to the Technical Manager and assists in the delivery and execution of all of the festival’s audio-visual tech, both on- and off-screen.

Responsibilities include:

  • Assist Technical Manager in planning and executing all festival tech, including source, rent, install, and return all equipment
  • Support the Technical Manager in tracking all technical equipment, budgets and schedules for off-screen equipment
  • Work closely with the Logistics Coordinator to ensure the effective delivery and set-up of tech materials
  • Work with the Artistic Director and the Marketing Director to plan equipment requirements for Festivalscape activity
  • Determine and execute technical needs regarding all Festivalscape programming inside or outside the cinemas
  • Work with the Behind the Screen Programmer to plan equipment requirements for Behind the Screen events, including events both inside and outside cinemas
  • Set up for and execute Behind the Screen events
  • Coordinate and lead teams of Tech and Mover Crew volunteers
  • Assist with Projectionist duties as required
  • Assistant stage manage or run technical aspects of galas and special events as required
  • Provide detailed post-mortem notes and archived files (hard and electronic) relevant to the position and the work accomplished following the Festival

Qualifications

  • Outstanding collaborator and team player
  • Strong organization and attention to detail
  • The ability to work calmly and excel under tight deadlines
  • Professional experience in live events
  • Excellent working knowledge of A/V and lighting equipment including PA systems, mixers, microphones, DJ gear, lights, etc.
  • Ability to participate ‘hands on’ in set ups and strikes, such as lifting and pushing objects of up to 50 lbs
  • Knowledge of film and digital video formats
  • Knowledge of film and video presentation equipment (decks, projectors, DCP servers, etc.) is an asset
  • Stage management experience is an asset
  • Strong sense of professionalism
  • Excellent communication skills, both written and oral
  • Proactive and effective problem solver
  • Strong computer skills and experience with Microsoft Word and Excel
  • Experience with databases, and the ability to keep accurate and detailed records
  • Proficient in the use of simple hand tools (e.g. wrench, screwdrivers, drills, etc.)
  • First Aid training is an asset
  • Valid driver’s license, able to provide a clean driver’s abstract, and qualified to drive a rental vehicle, is an asset

 
Employment Type: Fixed Term Contract
Start Date: Starts August 16, 2018; ends October 15, 2018
Hours: Varying throughout contract. Estimated average of 12 hours per week in August; 28 hours per week in the first half of September, and full time and above during the festival (September 19 - 30), which includes long days, evenings and weekends on-site; concluding with 14 hours per week for the remainder of the contract. Involves evenings and weekends, especially during the festival.
Reporting to: Technical Manager
Supervising: N/A
Salary/fee: $4,950 flat for the contract

To Apply

Email a resume and cover letter in a single document to hr@calgaryfilm.com by Monday, July 16, 2018. Please use “Technical Assistant” as the email subject line. We thank everyone who applies for their interest, but only applicants selected for an interview will be contacted. No phone calls, please.

Projectionist

Role

Projectionists are responsible for the operation of all technical aspects within the cinema, including the audio, lighting and on-screen content. This includes the testing of provided materials for playback and making sure that all systems are functional for film screenings, performances, Introductions, and Q&As.

Responsibilities include:

  • Test content in the cinema and make note of aspect ratios and audio levels to ensure proper playback
  • Set up and test Intro and Q&A equipment, including microphones, lights and other audio/visual equipment as required
  • Create and test DCP playlists for feature films and short film packages
  • Prepare playback of any other provided formats, e.g. backup Blu-rays
  • Work with Venue Volunteers, Ushers, and Programmers to ensure that microphones are ready for Intros and Q&As
  • Communicate with the Venue Coordinator and the Venue Ushers to open venues and start films on time
  • Communicate with the Venue Coordinator and the Technical Manager regarding entertainment inside or around the cinemas
  • Play all on-screen content for the festival, including sponsor advertisements, shorts, and films
  • Provide detailed post mortem notes and archived files (hard and electronic) relevant to the position and the work accomplished following the festival

Qualifications

  • Outstanding collaborator and team player
  • Must be able to work in a fast paced environment and have the ability to work calmly and excel under tight deadlines
  • Strong organization and attention to detail
  • Excellent communication skills, both written and oral
  • Knowledge of film and digital video formats
  • Knowledge of film and video presentation equipment (decks, projectors, etc.)
  • Knowledge of, and experience with, DCP servers (GDC, Doremi/Dolby, etc.) is an asset
  • Experience with basic audio mixers, wireless microphones, and basic lighting systems
  • Strong sense of professionalism
  • Excellent communication skills, both written and oral
  • Computer skills and experience with Microsoft Word and Excel as well as database software is an asset
  • The ability to keep accurate and detailed records
  • Experience in live events is an asset
  • Previous cinema projection experience is an asset

Employment Type: Fixed Term Contract
Start Date: Starts September 1, 2018; ends September 30, 2018
Hours: Varying as schedule. Evenings and weekends required, especially during the festival
(September 19 – 30, 2018)
Required availability: Tuesday, September 4 (all day); Monday, September 10, 4 – 8pm
Reporting to: Technical Manager
Supervising: N/A
Salary/fee: $20.00 per hour

To Apply

Email a resume and cover letter in a single document to hr@calgaryfilm.com by Wednesday, August 1, 2018. Please use “Projectionist” as the email subject line. We thank everyone who applies for their interest, but only applicants selected for an interview will be contacted. No phone calls, please.