Job Opportunity | Development Coordinator

Date: Feb 27, 2019

Deadline: Mar 28, 2019 - 5:00 pm

The Calgary International Film Festival

The 20th Anniversary Calgary International Film Festival takes place September 18-29, 2019 in the heart of Calgary. Spread throughout Eau Claire, 8th Avenue SW and the East Village, the festival showcases 200 of the year’s most ground-breaking and must-see films from around the world - each handpicked by our expert programming team for Calgarians to enjoy. With additional fun, engaging activities held across the 12 days, the Calgary International Film Festival goes beyond just watching a film, giving movie goers a unique chance to connect with one another, and filmmakers, over their love of film and enjoy remarkable experiences together!


The Development Coordinator is responsible for tracking and fulfilling all sponsorship activation and deliverables, fundraising and donor program support, and assisting the Development Director with grants, events, stewardship and general admin.

Responsibilities include:

  • Perform administrative tasks in support of the Development Director, including:
    • corresponding with sponsors and donors
    • managing the sponsorship and donor tracking spreadsheets
    • filing contracts and other materials
    • data entry and data management using the festival’s database Zone Festival
  • Support sponsor prospecting and stewardship, including:
    • Fulfill and track sponsor deliverables and activations, including the delivery and return of activation materials
    • Oversee the delivery and receipt of sponsor tickets; in coordinator with the Box Office Coordinator
    • Work with departmental volunteers and Development Assistant regarding sponsorship activities
    • with sponsor events
    • with closing out all festival agreements and final reporting
  • Support fundraising activity and donor programs, including:
    • Support the design and execution of Film Circle and other donor programs and initiatives
    • with processing charitable donations and fulfilling donor benefits
    • Support the execution and reconciliation of fundraising campaigns and events
  • Assist with other revenue generating initiatives, such as advertising sales
  • Assist with grant applications and reports as requested, including liaising with other departments as needed
  • with developing and managing the festival’s ‘Key List’
  • Assist with formal invitations to major public figures (e.g. Mayor), and coordinate attendance of such guests where formal protocols are required
  • Contribute to departmental post-mortem analysis and report
  • Provide detailed post mortem notes and archived files (hard and electronic) relevant to the position and the work accomplished following the festival


  • Outstanding collaborator and team player
  • At least two years’ professional sponsorship and/or administrative experience
  • Experience hosting special events; preferably events involving sponsors
  • Ability to quickly and efficiently learn new software, such as the festival’s database system (Zone Festival)
  • Excellent administrative and organizational skills, with a keen eye for detail
  • Proficiency in standard Microsoft Office software applications, especially Excel
  • Ability to prioritize tasks in a deadline-oriented, fast-paced environment
  • Strong oral and written communication skills, including excellent phone manner
  • Personable, positive, and professional
  • Adaptable to a flexible work schedule, including some evenings and weekends
  • Ability to work independently when required
  • Excellent reasoning, decision making and problem solving
  • Reliable, hardworking and resourceful
  • Ability to handle difficult situations with aplomb and grace
  • Experience in not-for-profits, in particular film festivals, considered an asset
  • licence, considered an asset

Employment Type: Full-time, one-year term contract
Start Date: May 1, 2019, or as negotiated
Hours: Work schedule is typically Monday through Friday. Involves some evenings and weekends, especially during the festival.
Reporting to: Development Director
Supervising: Development Assistant or Bartenders (seasonal roles)
Salary/fee: Commensurate with experience

To Apply

Email a resume and cover letter in a single document to by Thursday, March 28, 2019. Please use “Development Coordinator” as the email subject line. We thank everyone who applies for their interest, but only applicants selected for an interview will be contacted. No phone calls, please.