Calgary International Film Festival is Hiring a Logistics Coordinator

Date: Jun 28, 2019

Deadline: Jul 22, 2019 - 5:00 pm

Responsibilities include:

  • Production Vehicles
    • Coordinate the rental, pick up and return of vehicles from/to rental company
    • Ensure secure parking of rented vehicles
    • Transport all materials and equipment on behalf of all departments
    • Be on-call to field any additional last minute transportation requests leading up to and during the festival


  • Distribution and tracking of materials
    • Work proactively with all departments to anticipate all transportation needs of materials and equipment in advance of the festival
    • Create and implement a packing system to ensure adequate location tracking of all festival materials and prevent lost or missing items
    • Return all equipment and materials at the end of the festival


  • Set-ups & strikes
    • As part of the Technical Team, participate hands-on in setups and strikes of materials, signage and displays, including (but not limited to):
      • Festival venues
      • Promotional events & media conferences
      • Galas and special events
      • Red carpets and step-and-repeats
      • Volunteers
  • Manage a team of volunteers and/or coordinate venue volunteers as required to assist with setups and strikes
  • Manage a team of Logistics Crew volunteers to assist with moving festival equipment
  • Participate in volunteer training as required
  • Provide detailed post mortem notes and archived files (hard and electronic) relevant to the position and the work accomplished following the festival


  • Valid driver’s license, able to provide a clean driver’s abstract, and qualified to drive a rental vehicle (must be 25 years of age or older)
  • At least two years’ professional experience in festival and event production
  • Experience procuring, scheduling and transporting materials, equipment, personnel and services for a large festival
  • Proficiency in standard Office software applications
  • Experience using project/event management database systems
  • Experience running casual set up and strike crews
  • Ability to participate ‘hands on’ in set ups and strikes, such as lifting and pushing objects of up to 50 lbs.
  • Proficient in the use of simple tools (e.g. wrench, screwdrivers, drills, etc.)
  • Outstanding collaborator and team player
  • Excellent communication skills, both verbal and written
  • Ability to multitask, and to work calmly and excel under tight timeline

For more information:

Application deadline: July 22, 2019