Travel Grant for Individuals and Ensembles

This opportunity provides support to assist Albertan artists and/or artist ensembles with a travel grant to perform or present their original work at showcases, festivals or other events, outside the province of Alberta, with the purpose of introducing artists and their work to new markets and tangibly enhance career growth and market share potential.  

Application Deadline(s)
December 3/18, March 1/19, June 3/19, September 3/19

Who can apply

To be eligible for individual project funding you must be a resident(s) of Alberta. This means you:

  • are legally entitled to be or remain in Canada
  • have had your primary residence in Alberta for one full year before applying
  • ordinarily live in Alberta for at least six months each year with the exception of attending a formal program of study

You must be in good standing with the AFA with no open or outstanding projects or reporting requirements at time of submission.

Ensembles, collectives, and collaborations

Ensembles, collectives, and collaborations are eligible to apply to this program and must list all principal artists involved in the project activities as part of their application. All members of an ensemble, collective, or collaboration must meet the individual eligibility criteria:

  • applicants, including ensembles, must not be incorporated under either provincial or federal legislation
  • applicants, including ensembles, may receive this grant only once in any 12 consecutive months

Principal artists cannot apply and/or receive funding for multiple projects at the same time, whether as an individual or a member of various ensembles, collectives, or collaborations.

What does this grant support

Please note, AFA funding is not assured for any project.

Eligible projects

For the purposes of this funding opportunity, eligible projects include professional presentations (exhibitions, performances, readings and/or screenings of work) by Albertan artists:

  • that take place outside of Alberta
  • at confirmed acceptance to festivals, showcases or other events
  • that in the opinion of the AFA supports the career growth of Albertan artists nationally or internationally

Ineligible projects

Ineligible projects include:

  • educational residences, artistic residences, academic conferences or exchanges and presentations, recreational or competition-based events, workshops, training, research, or other non-presentation activities
  • capital purchases
  • related marketing/travel expenses already funded through Individual Project funding
  • repeat of projects previously funded under this opportunity or through the Cultural Relations – Individuals or Individual Project funding opportunities, without significant change to project activities, location and outcomes
  • projects that receive substantial funding from any other program of the Government of Alberta

Eligible Expenses

Applicants may apply for up to 100 per cent of eligible expenses directly related to carrying out the proposed project. Expenses are limited to:

  • economical transportation to/from Alberta
  • accommodations at the event(s)
  • shipping costs (artwork, sets and costumes, musical instruments)
  • daily per diem expenses

Contributions (in-kind or financial) from the applicants are strongly encouraged and should be detailed in the project budget.

How to apply

We only accept applications through the Grant Administration Tracking and Evaluation (GATE) online application system. We must receive your online application through GATE no later than 11:59 pm Mountain Time on the deadline date, unless the deadline falls on a statutory holiday or weekend when it will be extended until the next working day. Please give the system time to process your application so that we receive notification of your submission before the deadline falls. 

  • the AFA does not accept incomplete applications
  • applications must be received prior to the commencement of the project
  • projects involving more than one artist must be submitted by one individual on behalf of the ensemble or group.

We do not accept separate applications for the same project.

GATE username registration

First-time applicants will require a GATE username and password. Email us at registrationafa@gov.ab.ca to get your GATE login information at least five business days prior to the application deadline.

Please include:

  1. Your legal name
  2. The funding opportunity to which you are applying
  3. Your email address

Your GATE username and password will be sent to the email address provided.

What to include in your application

GATE online forms

  • applicant information: Legal name and confirmation of your status (minor/Albertan)
  • if you are under the age of 18 years at the time of application, a parent or legal guardian must e-sign the Applicant Agreement as the designate for the funding, and be responsible for:
    • the completeness and accuracy of the application in full
    • receipt and use of funding
    • reporting on the use of funds
    • serving as contact person for any inquiries relating to the funding
  • contact information: for primary applicant
    • ensembles must designate one contact person for all requirements of the grant as the primary contact
    • this designated individual must e-sign the Applicant Agreement
  • applicant contact information: Street and mailing address for the primary contact
  • general information: Confirmation of the applicant status (individual or ensemble)
  • project description: A brief project description (20 words) and project start and end dates
  • principal artists: a listing of the principal artists involved in the project, their position or role, and confirmation of Alberta Residence
    • if you are single applicant, list yourself as artist
  • individual applicant agreement: a declaration of agreement with the statement of conditions e-signed by the primary applicant or designate
  • project expenses: a listing of project expenditures in Canadian dollars
  • project revenue: a listing of non-AFA revenues in Canadian dollars
    • the difference between expenditures and revenues will comprise the grant request to the AFA with the funding not exceeding $2,500 (individual) or $5,000 (2 or more people). 

Attachments

The GATE attachment section indicates that not all attachments are required for submission. This is because they are only required for certain types of projects. It is the applicant’s responsibility to ensure that all attachments noted in the guidelines are submitted with their application.

Please submit the following attachments with your application:

  • an artist resume of no more than four pages
    • resumes of all principal artists involved in the project
  • a detailed project description, including an outline of the objectives, event information, planned activities/performances, timelines, expected results and impact on the applicant’s career growth and development
  • official invitations and/or confirmation letters
  • a detailed marketing plan
  • additional support materials that may assist in the assessment process (such as copies of work previously produced) – all support material should be scanned into a single file and attached to the online application

Applicants may be asked for additional information.

Format

  • Wherever possible, support material should be uploaded as an attachment into GATE (up to 4 MB)
  • For files too large to include as attachments in GATE, they may be submitted via email to the Cultural Relations Development Consultant as email attachments or downloadable links
    • Please format your subject line: <your first initial, last name and project number>, eg. “H.Lee CRI-14-187312”
    • Please ensure link contains downloadable files (MP3 or MP4 preferred)
  • Alternatively, please mail a hard copy CD or USB to 10708 – 105 Avenue , Edmonton, AB, T5H 0A1
  • Please include your first initial, last name, and project number of the CD or USB
  • Support material must be submitted or postmarked no later than 11:59pm Mountain Time on the deadline date

How will my application be assessed

This funding is administered at the discretion of the AFA board on a project-by-project basis.

Department staff provide consultative and administrative services to the AFA board. An inter-disciplinary panel will assess each application and make recommendations to the AFA board.

Assessment of a project is based on the following criteria:

  • The proven successes of the festival, showcase, conference or other presentation event;
  • The potential impact of the project on the applicant’s career and/or capacity enhancement and selection/invitation process;
  • Promotional and industry merit of the project;
  • Reasonability of the project budget; and
  • Performances and achievements of the applicant to date.

Funding is not assured for any project.

When will I hear

Applicants will be notified in writing of the result of their application within six to eight weeks of their application.

Conditions

Funding is intended for the purposes described in your application. By accepting funding, you agree to undertake the project as proposed in your original project description. If you do not receive the full grant amount requested, you are still required to complete the project as proposed if you accept the grant:

  • you must return the grant funds if the project cannot be completed as proposed

If you require a change to your project including outcomes, location, or an extension to your final report due date:

  • you must submit a request in writing for approval by the AFA
  • the request must be submitted prior to the change being made and/or before your final report is due
  • the AFA may consider a single extension per funding opportunity

Funding recipients are responsible for informing the AFA of how funds were spent and outcomes of the project:

  • you must return funds if reporting requirements are not met
  • you must return unused portions of funding to the AFA

Any funding recipient who does not provide a report prior to the date noted in the successful notification document, or does not fulfill any conditions associated with a grant, or whose report is not approved, will be made delinquent and ineligible for further funding from the AFA for a period of three years from the time the delinquency is resolved.

New applications, under any other AFA grant stream, will not be accepted until your previous project is completed and the final report is received and approved by the AFA.

Previous funding recipients must have met reporting requirements in order to be eligible to receive subsequent funding from the AFA.

The AFA, or our authorized representative, may examine a funding recipient's financial and other records to ensure that the funding is being, or was, used for its intended purpose.

We require a complete and satisfactory final report submitted to GATE that demonstrates that funding was spend on the activities described in the application.

Funding acknowledgement

Whenever possible, you must acknowledge the AFA for financial support in any publicity prepared in relation to the project, including electronic, print, or visual material.

Download versions of the AFA logo and guidelines for usage.

Reporting

In your final report, please include:

  • a completed project outcomes questionnaire (online form)
  • a complete and accurate financial accounting for the project based on the original budget submission (online form)
  • receipts for economical airfare to stated destination
  • receipts for accommodations to stated destination
  • copies of promotional materials related to the project, such as posters and programs showing artists’ performance
  • promo materials showing funding credit to the AFA (when applicable)
  • any reviews, publications, media interviews related to the artists’ performance at stated destination (when applicable)

Helpful resources

If you need additional support applying through GATE, please contact the Arts Development Consultant responsible for this funding opportunity (listed below).

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