Here you will find a number of resources that will help you with your grant application and project process. Whether you’re looking for a specific application, guidelines, or various budget examples to help with your project follow these three simple steps:
Artists and Education Project Grant Guidelines
Deadline: April 1
Applications for this grant stream are made online through the Grants Application Tracking and Evaluation (GATE) application system.
To make an application, schools will require an online GATE user ID and password. Please e-mail registrationAFA@gov.ab.ca at least five business days prior to the application deadline with the following information:
1. The legal name of the school as listed by Alberta Education found at https://education.alberta.ca/alberta-education/school-authority-index/
2. The contact name of the individual responsible for preparing application on behalf of the school; and
3. The contact person’s email address.
Important - The GATE user ID and password will be sent to the person at the email address provided by the school.
E-mailed, faxed, late or incomplete applications will not be accepted.
For help with this application call 780.427.9968 or toll free 310.0000 before application deadline.
- Eligibility Criteria
- Application Requirements
- Application Submission
- Grant Assessment
- Grant Conditions
- Recognition Requirements
- For Additional Help
- Application Deadline
The Alberta Foundation for the Arts (AFA) Artist and Education grant stream is integral to the AFA’s support of The Spirit of Alberta, Alberta’s cultural policy.
This grant stream supports Alberta schools by subsidizing fees of professional Alberta artists of any artistic discipline that provide interactive arts residency projects for grades K-12.Top of Form
Note: Schools can find a resource listing of some of Alberta’s professional artists at the Arts Touring Alliance of Alberta’s Young Audience Directory. Schools are not required to choose an artist from this directory. Schools may choose to work with any professional Alberta artists in any arts discipline.
2. Eligibility Criteria
2.1 Any Alberta school or school jurisdiction recognized by Alberta Education that is operating on a full-time basis for students in kindergarten through Grade 12 may apply.
2.2 Two or more eligible schools may apply to collaborate on a project when school populations, locations or conditions warrant.
2.3 Eligible residency projects must meet the following criteria:
- advance K–12 curricula in fine arts or non-fine arts subjects
- engage either an individual artist, or a group of artists working together in any artistic discipline who has school residency experience to deliver a program
- provide students access to Alberta's professional artists and their work
- provide an opportunity for students to observe and actively participate in the creative process
- encourage students to discover and express their creative potential
- take place on school property during school hours
- range from one to thirty days in duration. A one-day residency must be at least five hours in length. Each residency project must be completed within three months of its commencement date.
2.4 The maximum grant under this program will not exceed $15,000.
3. Application Requirements
NOTE: Applications for this grant stream are managed through the GATE online grant application system. Each component identified below must be submitted to the AFA in the noted manner – GATE online forms or attachments. Attachments must be uploaded to GATE to complete the application. The Artist Fee Confirmation Form attachment is available on the AFA website.
3.1 A complete Applicant Profile section with all required information on each of the GATE online forms (Follow the step by step instructions contained in the User Guide emailed to you with your User ID and Password);
- Applicant Type
- Contact List
3.2 Complete the Application Form section with all required information on each of the GATE online forms (Follow the step by step instructions contained in the User Guide emailed to you with your User ID and Password);
- Program Overview
- Contact List: Current, complete contact information for the primary applicant (GATE online form).
- Applicant Contact Information
- Organization Information
- Project Description: A brief project description, indicating the nature of the work to be done and project start and end dates (GATE online form).
- Principal Artists: A listing of the principal artists involved in the project, their position or role, and their province of residence per Section 2.1 above (GATE online form).
- Organization Applicant Agreement: A completed Applicant Agreement including the e-signature of the primary applicant or designate (GATE online form).
- Artist and Education Grant Calculation: include the amount stated on line A of the Artist Fee Confirmation Form attachment.
- Schools located in jurisdictions named on this form can apply for up to 50% of the artist's fee (excluding GST)
- All other jurisdictions can apply for up to 75% of the artist's fee (excluding GST)
3.3 Artist Fee Confirmation Form attachment. Both school and artist complete must sign this form. Attach the completed Artist Fee Confirmation Form to the GATE online application. Artist's fee may include travel, accommodation, meal expenses and non-reusable materials required for the proposed activity (e.g. paint, paper, clay, wood, data storage).
3.4 a resume of the artist/company outlining their professional arts background, including training and any previous experience in school residency projects. Attach artist resume to GATE online application.
3.5 a detailed project description developed by the school and the artist cooperatively that clearly describes:
- a profile of the school, including the community it serves and any special programs or services provided.
- a description of the planned arts activities including:
- the nature of student involvement in the arts activities and their level of exposure to and engagement in the creative process.
- the length of time the artist will spend in the school, and a detailed schedule of the residency project.
- the number of students and grade levels involved in the residency project.
- any teacher in-services activity.
- an outline of the project objectives, including any appropriate links to the curriculum.
- expected results and benefits to students, teachers, and/or the community.
3.6 The April 1 deadline is for projects taking place in the next schoolyear.
4. Application Submission
4.1 Applications must be submitted online through GATE no later than 11:59 p.m. Mountain Time of the deadline date, unless the deadline falls on a statutory holiday or a weekend when it will be extended until the next working day.
4.2 The AFA does not accept faxed, e-mailed, late, or incomplete applications.
4. 3 Schools may apply for a maximum of one residency project per school year.
4.4 Previous grant recipients must have met reporting requirements in order to be eligible to receive subsequent funding.
4.5 Keep a record of the school’s GATE user ID and password in order to access the school’s online application.
5. Grant Assessment
5.1 Department Staff provide consultative and administrative services to the AFA. They will convene an expert jury to consider all eligible grant applications.
5.2 The general assessment criteria are:
- artistic vision and merit of the project,
- demonstrated school commitment and involvement in the project,
- demonstrated benefits to students
- exposure to and involvement of students in the creative process
- demonstrated qualifications of the artist, both as a practicing professional artist and in delivering arts programming to youth.
- demonstrated links to curriculum
- the appropriateness of the project expense
5.3 Other criteria that may be given priority include:
- high-needs schools
- schools with low enrollment
- schools that have not previously received funding for an artist in school residency
- the impact of the project on the community.
5.4 All expert panel recommendations are reviewed by the AFA.
6.1 Schools will be notified in writing of the result of their application within four months of the application deadline.
6.2 General comments about the applications are gathered by Department staff and made available to applicants. No specific comments about individual applications are recorded or made available to applicants.
6.3 The AFA may inform contracted artist of the application result upon artist's request.
7. Grant Conditions
7.1 Funding is not assured for any project.
7.2 The AFA does not provide advances for any grant.
7.3 Grants must be used for the purposes described in the application and approved by the AFA. If a grant is used for any other purpose, such as a major change in the outcome or in the location of the original program or project, the AFA may require the recipient to return all of the grant funds unless the change is:
- submitted in writing and
- approved by the AFA prior to commencing the project.
7.4 If applicants require an extension to their final report due date, a request must be submitted in writing prior to the final report due date listed in the successful notification document. Project extensions later than June 15 will not be considered. The AFA may consider a single extension per grant.
7.5 The AFA, or its authorized representative, may examine the school's financial and other records to ensure that the grant is being, or was used for its intended purpose.
7.6 The AFA will retain all materials submitted with grant applications.
7.7 Schools must return unused portions of a grant to the AFA.
7.8 Schools must return funds if reporting requirements are not met.
7.9 Previous grant recipients must have met reporting requirements in order to be eligible to receive subsequent funding.
Grant recipients must complete the GATE online report upon completion of the project that demonstrates that grant funds were spent on the artist fee as stated in the approved grant application and on activities described in the application.
Reporting for this grant stream is managed through the GATE online application and reporting system. Each reporting component identified below must be submitted to the AFA in the noted manner – GATE online forms or attachments. Attachments must be uploaded to GATE to complete your report.
8.1 The final report is due on the date noted in the successful notification document, as determined by the project completion date set by the school, and must include all of the following:
8.2 In the Project Grant Final Report:
- Project Information
- Participation and Project outcomes
- Experienced Learned
8.3 If applicable, attach any promotional materials that recognize the funding support of the AFA or any other promotional or publicity materials, school newsletter, etc. that may have been generated from the residency project.
8.4 Proof of the school’s artist fee payment in the form of an invoice from the artist or company. The invoice should clearly state amount of artist fee paid plus GST (shown separately). Attach the paid invoice single page document to the GATE online grant report.
8.5 Any grant recipient that does not provide a report will be ineligible for further funding from the AFA for a period of 3 years from the time the delinquency is resolved.
9. Recognition Requirements
9.1 Credit to the Foundation for financial support will be acknowledged in any publicity prepared in relation to the grant activity, including electronic, print, or visual material.
9.2 It is the responsibility of the school to provide evidence of compliance with recognition requirements.
9.3 The Alberta Foundation for the Arts provides electronic versions of its logo for use in meeting recognition requirements. Download and view logo files and guidelines
9.4 A minimum reduction of not less than 10% will be applied to the subsequent grant of any organization that does not satisfy the AFA recognition requirements.
10. For Additional Help
10.1 For assistance and additional information on the Artist and Education grant stream please contact Paul Reich, Arts Development Consultant with the Arts Branch, at firstname.lastname@example.org or (780) 415-0287 or AFA reception at 780.427.9968 during regular business hours. Toll-free calls can be made by first dialing 310.0000.
11. Application Deadline
11.1 The application deadline is April 1 annually for projects taking place in the next school year.